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ABEC is a Building and Energy Management System Specialist carrying out new Installations, Upgrades, Maintenance, Energy Management Services and more recently deploying Building Analytics and IoT Solutions.

This is a fast-growing company operating in the UK & Ireland and Europe with exciting growth and expansion plans.

The role:

The Project Administrator will be responsible for working with the Major Projects team acting as a central repository for the division, covering all project-related administrational duties. They will work closely with the Special Projects Administrator so the two roles can support each other and cover for any leave or additional capacity.

Duties and responsibilities in this position are:

1. Carry out project administration tasks from inception to completion including, but not limited to, new project creation, purchase requisitions and project completion packs.

2. Maintaining the ABEC project tracker and planner which includes liaising with project teams to get updates on their current projects and availability for further works, as well as inputting all pipeline project data from sales team.

3. Communicate with clients in relation to advising start dates and allocated / planned project team members. Also manage client communications regarding post completion snags / defects where project managers / special project engineers are no longer allocated.

4. All procurement / purchasing for projects division using Sage Construct.

5. Compiling and entering project completion information / documentation including O&M documentation, defect register.

6. Other administrative support to the projects team including, project directories management, document control and inputting of data in to ABEC project system.

7. Processing of project team timesheets using Sage Construct.

8. Set up and maintain projects on Smartsheet

9. Support the projects team with any ordering logistic issues such as arranging adhoc shipments and chasing up missing orders.

10. Provision of Health and Safety Documentation including RAMS to clients.

11. Maintaining trade affiliations / QA and similar accreditations for the projects business

12. To undertake any other duties as requested by senior staff within ABEC