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Job Title: FM Procurement Manager

Overview:

Our client is looking for a full-time Procurement Manager to join their Facilities Management (FM) team. Reporting directly to the Head of FM, this role is vital for shaping and implementing procurement strategies that streamline their supply chain, minimise risks, and align with business objectives. Our client has huge growth ambitions and available capital to invest in the market to grow the business beyond it's current capacity.

Key Responsibilities:

Supply Chain Oversight:- Identify and establish a supply chain that effectively meets the operational demands and overarching requirements of the business, including sourcing new suppliers within geographic regions that align with the company's values and objectives.
- Conduct thorough supplier vetting in accordance with procurement policy guidelines and necessary accreditation's to ensure compliance and quality service delivery.
- Manage and maintain an approved supplier database for the Facilities Management (FM) team and the broader organisation.
- Perform supplier evaluations and negotiations to secure advantageous terms and conditions.
- Participate in KPI meetings with the FM team to ensure the supply chain complies with tender specifications and service level agreements.
- Develop and implement strategies to address any performance deficiencies within the supply chain, while closely monitoring progress towards desired outcomes.

Strategic Planning:- Develop and spearhead procurement strategies and a comprehensive procurement plan that encompasses all aspects of service delivery.
- Provide leadership, guidance, and mentorship to the Facilities Management (FM) team regarding the procurement timeline and strategies to maximise value from current supplier relationships.
- Create a framework that aligns service providers under existing agreements with new assets as part of our broader asset on-boarding strategy.
- Collaborate with key stakeholders to facilitate a seamless transition and mobilisation of new services and recently acquired properties.

Tender Management:- Assess supply requirements and collaborate with the broader Facilities Management (FM) team to achieve objectives while ensuring compliance with regulatory standards and policy alignment.
- Prepare tender documents, including specifications, service level agreements, and Invitation to Tender (ITT), in anticipation of launching tenders in the marketplace.
- Collaborate effectively with our Group procurement leads and engage with the online procurement portals utilised (e.g., Ariba).
- Partner closely with legal teams to negotiate and finalise commercial terms, ensuring alignment with standard terms and conditions.
- Work in conjunction with our Utilities Manager and Broker during procurement processes to implement a robust procedure that leverages economies of scale.
- Provide project management support and assist the team in identifying optimal value for both ad-hoc and planned work-streams.

Performance Reporting:
Regularly update senior management on contractor performance and suggest strategic improvements.
Person Specification:
- Proven experience in managing and procuring both soft and hard services (e.g., landscaping, security, cleaning, fabric maintenance, and mechanical & electrical services).
- Prior experience in a procurement role is essential.
- Familiarity with customer service initiatives.
- Solid understanding of health and safety legislation, particularly regarding service provider accreditation requirements.
- Experience in drafting comprehensive service specifications.
- Exceptional written and verbal communication skills.
- Strong and empathetic leadership abilities.
- Practical and solution-oriented mindset.
- Proficient in IT skills.
- Ability to thrive in a fast-paced office environment.

Desirable Requirements:

- A recognised qualification in Procurement (e.g., Chartered Institute of Procurement and Supply Management).
- Previous experience in a managing agent or client-side role within the real estate sector.
- Knowledge of commercial leases and contract law.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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