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Summary

We’re looking for a proactive, highly organised and tech-savvy Executive Coordinator to join a growing automotive manufacturing customer of ours.

Covering European operations, you will be acting as a strategic partner to the group CEO and executive leadership team, ensuring smooth operation, supporting strategic initiatives, and driving organisational efficiency.

The role is based out of Warwick (UK) but offers a huge degree of flexibility in the working arrangement – with only occasional travel to the Warwick office required.

As Executive Coordinator, you will:

* Provide high-level support to the CEO and executive leadership, including calendar management, travel arrangements, expense reporting, and communications.

* Manage key meetings: schedule and coordinate, prepare agendas, take minutes, and ensure follow-ups.

* Organise and maintain executive documentation and filing systems, producing professional reports, presentations, and organisational charts.

* Oversee strategic projects and initiatives, monitoring progress and facilitating timely delivery.

* Introduce and support technology and tools that enhance executive productivity, and provide guidance on new systems. This is essential!

Essential Skills and Experience

* A minimum of 5 years’ experience in an Executive Assistant or Senior Coordination role.

* Proven ability to manage executive-level priorities in a fast-paced, complex environment.

* Strong understanding of business operations, governance, and strategic planning.

* Highly proficient with Microsoft Office Suite, Co-Pilot, SharePoint, MS OneNote, MS Power BI, Docusign, and Power Automate. (Key attribute).

* Confident with productivity tools, such as CRM and project management software.

* Exceptional communication, interpersonal and problem-solving skills.

* Outstanding organisational abilities and attention to detail.

* Ability to work independently, maintain discretion, and anticipate needs.

* Fluent in spoken and written English.

* Willingness to travel occasionally and work flexible hours when required.

Desirable Qualifications and Knowledge

* Bachelor's degree in Business Administration, Management or similar.

* Knowledge of GDPR requirements.

* Familiarity with OGSM methodology.

* Dutch language skills are a bonus