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The Electoral Commission has an exciting opportunity for a Records Management Adviser to join their team!

Salary: £34,792 per annum

Job Type: Full Time, Permanent

Location: London

Close Date: Friday 3rd January 2025

Who We Are:

The Electoral Commission is the independent body overseeing elections and regulating political finance in the UK. We promote public confidence in the democratic process and work to safeguard its integrity.

Records Management Adviser – The Role:

To work with the Records Manager to provide a comprehensive records management service to the Commission. This will include training staff at all levels of the Commission on the principles of records management ensuring records in all formats are managed throughout their lifecycle. The postholder will also assist in demonstrating how the Commission meets its legal obligation as a public body and publisher. 

Records Management Adviser – Key Responsibilities:

- To work with the Records manager in providing guidance and training on compliance arising from information legislation and legislative provisions

- Assist with the appraisal and transfer of the Commission’s paper and electronic records to the National Archives and places of deposit for permanent preservation

- Supervise the annual destruction of paper and electronic records that fall outside the scope of the Public Records Act. Working with teams and the external off-site facility

- Work with teams to confirm that Electoral Commission publications are deposited with the British Library and assist in handling queries from other Legal Deposit Libraries to support organisational compliance with statutory publication duties

- Work with the Records Manager to process legacy records not chosen for permanent preservation for destruction within the appropriate time span to comply with the Commission’s responsibilities under the Public Records Act

- Provide advice to all teams on best practice so that they are managing the electronic information lifecycle in SharePoint and other organisational systems

- Assist with the providing training to Commission staff on the principles of records management and the statutory obligations of the Commission as a public body, including organising training on Iron Mountain Connect for teams

Records Management Adviser – You:

- Relevant qualification, degree, or equivalent experience?in Records and/ or Information

Management

- Experience working in records and information management in the public sector

- Ability to think and act creatively in dealing with records and information management

issues

- Strong organisational skills, with the ability to plan ahead and ensure work is completed

in a high quality, timely manner

- High level of personal integrity, professionalism, and confidentiality

- Demonstrate a high standard of attention to detail

Records Management Adviser – Benefits:

- Benenden Health Care services (health care provision for all staff from day 1 of employment. Services include 24-hour GP access, support services and more)

- Civil Service Pension Scheme

- Interest-free season ticket loan (after 2 months service)

- Generous holiday entitlement of 27.5 days (full time employee) plus public holidays, rising with length of service to 30 days

- Enhanced Family Friendly provisions (for maternity, paternity, shared parental leave, and adoption)

- Flexible, hybrid working (2 days per week in one of our offices)

- Cycle to Work Scheme (salary sacrifice scheme)

Application Process:

Anonymous CV: To support our commitment to unbiased recruitment, please remove references to educational institutions and personal details. This ensures candidates are assessed solely on skills and experience.

We want to attract the broadest range of talented people who are passionate about democracy. The more diverse our workforce, the better we can adapt to and reflect the needs of society. We welcome applications from all backgrounds.

The closing date for applications is Friday 3rd January 2025

Interviews will be held 20th January 2025

To submit your application for this exciting Records Management Adviser opportunity, please click ‘Apply’ now