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Our client is currently recruiting for a Finance and Payroll Assistant. Based in Aberdeen, the role is on a temp to perm, full-time basis.

ROLE

Working in conjunction with the Corporate Finance and Payroll teams in GEG Capital Head Office to ensure the efficient running of the Department. Weekly and monthly efficient payrolls and accounts service to the Business.

RESPONSIBILITIES

Contractor

Setting up new Clients and Suppliers
Creating any new client Job Numbers for the recruitment team
Liaising with Recruitment and Contracts teams
Accurate Input of timesheets and PSC Invoices on a weekly and monthly basis
Actioning of Contractor Changes/Leavers Log
Reporting weekly the missing timesheets to the recruitment teams, including highlighting any sickness absence or ongoing issues
Carrying out weekly payroll check to ensure input time is accurate
Along with Contractor Management team, advising Contractors regarding holiday balances
Dealing with Payroll related queries with the assistance of the group payroll team
Liaison with Operations Team for information regarding contractors.
Client

Raising sales invoices in IGRIS, collate with relevant back-up and submit to client
Raising any manual invoices as required by client including permanent placement fees
Raising credits as and when required, where applicable investigating Root Cause of Credit.
Keep client invoice contacts up to date to ensure invoices reach the right department and payment within expected timescale can be achieved
Dealing with accounts related queries and resolving issues
Credit Control – weekly chasing aged debt
General Finance/Payroll

Submission of HMRC Intermediary Report Quarterly
Raising PO’s via IGRIS system seeking approval form appropriate manager
Ensuring all PO’s and related Purchase Invoices are raised within the month to allow for an accurate month end
Processing Supplier Invoices
Reporting of any unusual costs to Manager as necessary
Collating monthly accruals to be issued to Corporate GEG Capital Finance Manager at month end.
General
Keeping processes up-to-date and developing ways of working in the department
Ensure all BMS processes and procedures are followed at all time
Report any non-conformances or suggested improvements, by entering them into the Improvement Database and discussing with the most relevant person – Payroll and Finance Supervisor or Business Manager
Be fully conversant with current HMRC payroll legislation
Ensure excellent customer service at all times representing Cammach at a professional level
Complete any other business-critical duties as requested and agreed