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Executive Support Assistant

Hackney

£25/hr

Start date: ASAP

Full time: Mon - Fri 36/hrs a week

3 - 6 months contract

Hatched Recruitment is working closely with the local authorities and we are looking for a Executive Support Assistant in the Hackney area. Looking for an Executive Support Assistant to provide reliable, confidential and proactive administrative support to two Directors of ICT at Hackney Council.

The successful candidate will be expected to cover the following duties: extensive diary and inbox management; taking accurate meeting notes; acting as a key interface between the Directors and internal and external stakeholders; and to work collaboratively with the wider Executive Support Team, providing cover for colleagues as necessary.

PURPOSE OF JOB

● To provide proactive, reliable and confidential administrative support to a Director(s) including: extensive diary and inbox management; taking meeting notes; acting as

the key interface between Directors and internal and external stakeholders; anticipating the needs of the Director(s) supported and responding accordingly.

● To work collaboratively within the Executive Support Team, providing cover for colleagues, sharing best practice, experience and expertise with the aim of delivering a resilient and flexible service.

MAIN DUTIES AND RESPONSIBILITIES

● Manage the Director(s) diary including arranging meetings, preparing and dispatching agendas, minutes and other documents as necessary, ensuring that the Director(s) time is utilised efficiently and they are fully briefed and prepared for each meeting and for the week ahead.

● Attending meetings and taking accurate, concise meeting notes with actions clearly defined and ensuring that actions are followed up as necessary.

● Booking rooms, organising tele/video conferences and ordering refreshments as required.

EXPERIENCE AND KNOWLEDGE

● Experience of providing secretarial and high level administrative support to a Chief Officer, Director or Senior Manager.

● A comprehensive working knowledge of secretarial and administrative systems applied within a large, diverse and dynamic organisation.

● Knowledge of and interest in working in the Public Sector, including knowledge of the current policy issues affecting local government is desirable