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Trainee Bid Administrator

The Company

Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We are supporting Hospitals, Universities, New Build developments, Towns and Cities as well as Industrial and Commercial clients to decarbonise their buildings. We have and continue to work on ground-breaking projects throughout the UK which are supporting the UK’s Net Zero targets.

With plans to double our headcount over the coming years, supported by offices opening in new locations across the UK and our strong investment pipeline, coupled with our expansion into new markets such as industrial power generation with our very own Energy-from-Waste facility, there is no better time to join the family here at Vital Energi.

The Opportunity

Due to the ongoing growth of our Pre-Construction and Bid departments, we are now looking to bring on a new Trainee Bid Administrator to support with the delivery of pre-tender and tender submissions being used to secure nationally significant Renewable Energy and Sustainability projects.

As a Trainee Bid Administrator within the team, you will be providing crucial administrative and organisational support such as during the production of quotations, tenders, diagrams, presentations and contention creation. There will be a development plan in place to support you as you continue to develop your confidence, experience and knowledge, with the ultimate goal of making you a fully-trained Bid Administrator.

The Role

Reporting to the Submissions Manager you will be responsible for:

* Providing administrative support for things such as quotations, CRM system, filing & responding to emails, gathering information used in reports and bid collateral

* Supporting in the completion of Standard Prequalification Documents and Supplier Questionnaires

* Assisting in the preparation and submission of tenders

* Covering for the monitoring and tracking of sales emails and lead generation via e-portals when other staff unavailable

* Aiding in the development of graphics and diagrams for inclusion in tender/post-tender presentations

* Liaising with the Bid Content Creator to support with the development of key content such as case studies, company information etc

* Tracking critical dates such as tender submission deadlines, pre-bid meetings, award dates and clarification meetings

The Person

Skills/Experience

* 5 GCSEs at Grace C or above

* 3 A Levels at Grace C or above, or equivalent qualification/experience

* Experience with Microsoft software such as Excel, PowerPoint and Word

* Adobe Suite experience desirable but not essential e.g InDesign, Photoshop, Illustrator

* Previous administration experience desirable but not essential

The Package
Includes:

* £22,308 Per Year (37.5 Hour Week)

* Private Medical Package

* Contributory Company Pension Scheme

* Flexible Hours

* Non-contributory death-in-service insurance

* Employee Assistance Programme

* 25 Days Holiday plus 8 days bank holidays; additional holidays awarded in line with length of service

* Option to purchase/sell additional holidays

* Enhanced maternity and paternity pay

* Discounted gym membership across the UK

* On-Site Gym

Applications will be processed within 28 days of receipt. If you have not heard from us within this time period it will mean that your application has unfortunately been unsuccessful.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.

Notice to Agency and Search Firm Representatives:

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you