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Job Title: Administrative Assistant
Company: Denholm Industrial Services
Location: Portsmouth
Employment Type: Permanent
Salary: £12 per hour
Working Hours: Monday to Friday, 7:30 AM – 4:00 PM (Friday: 7:30 AM – 1:00 PM)
Start Date: Mid-September

Job Description:

Denholm Industrial Services is seeking a highly organised and detail oriented Administrative Assistant to join our team on a temporary-to-permanent basis. This role is crucial in supporting the smooth operation of our office, with a particular focus on data management, timekeeping, and financial administration. If you thrive in a fast-paced environment and can manage multiple tasks efficiently under pressure, we encourage you to apply.

Key Responsibilities:

* Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly.

* Data Entry: Accurately input data into our work control system and maintain up-to-date records.

* Timekeeping: Track employee hours, manage timesheets, and ensure timely submission and accuracy.

* Timesheets and Invoicing: Handle the preparation and processing of timesheets and invoices, ensuring all documentation is complete and accurate.

* Agency Cost Management: Monitor and report on agency costs, ensuring proper allocation and recording.

* Work Control System Management: Input and maintain data within our work control system to ensure efficient tracking and reporting of projects.

* Credit Checking: Conduct credit checks on clients and suppliers as required.

* Purchase Orders (PO): Manage the creation, processing, and tracking of purchase orders.

* Stationery Ordering: Monitor office supply levels and order stationery and other materials as needed.

* Adherence to Deadlines: Manage tasks effectively under pressure, ensuring all work is completed within specified deadlines.

Requirements:

* Experience: Previous experience in an administrative role, preferably within an industrial or similar environment.

* Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems.

* Attention to Detail: Strong attention to detail and accuracy in all tasks.

* Microsoft Office: Ability to use Excel & Word

* Time Management: Ability to prioritize and manage multiple tasks effectively.

* Communication: Excellent verbal and written communication skills.

* Team Player: Able to work independently and collaboratively within a team.

Additional Information:

* This role is a permanent position, with interviews commencing ASAP for a mid-September start.

How to Apply:

If you meet the above criteria and are available to start mid-September, please submit your CV and a brief cover letter outlining your relevant experience. We look forward to welcoming the right candidate to our team