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PROJECT ADMINISTRATOR
PERMANENT, FULL TIME
£26,000-£30,000 (DOE)
FLEET, HAMPSHIRE

Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Project Administrator to join their small and incredibly friendly team. This role would be suitable for someone with a Projects Admin background, ideally from a service-type industry.

Would you describe yourself as:

* Highly organised?

* Possessing strong attention to detail / accuracy?

* Someone who has strong analytical skills?

* Experienced in overseeing large scale projects from an administrative stand-point?

* Someone who is well versed at meeting deadlines?

Essential Duties and Responsibilities:

To carry out office administration duties across the projects department. The duties performed and delivered will include:

* Communicating with customers & consultants on projects and raising minutes for meetings carried out and actioning those minutes.

* Completing H&S RAMS & CPP’s for projects via our outsource H&S advisor.

* Collating, completion and submission of O&M Manuals & Declaration of conformities on the completion of projects.

* Assisting with sales in preparation and submission of tenders

* On project award move folders and create new in Sharepoint.

* Updating calendars & schedule boards for the projects on-going.

* Obtaining supplier quotations, raising purchase orders for the procurement of parts.

* Checking and entering invoices following the delivery of parts.

* Checking the on-going costs of projects and advising on margin levels

* Raising invoices & setting up projects on Quickbooks

* Assisting in completion of programme of works on site.

* Weekly reports to customers and consultants on-site progress

* Maintain compliance with all company policies and procedures around the projects compliance.

* Ensuring snag items are completed at the end of a project and filed as required.

* Assisting sales in downloading tender documents, tender portal management and tender uploads.

* Scheduling labour, parts and items for projects such as skips, rubbish clearance, portaloos etc.

Education and/or Work Experience Requirements:

* Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.

* Excellent computer proficiency (MS Office, Excel and Outlook)

* Preferred experience in QuickBooks or similar accounting package.

* Qualifications in GCSE English, Math’s preferred, but relevant job experience can also be suitable.

* Preferred experience in service delivery, office organization and business processes.

* Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

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Key Information

* FLEET, HAMPSHIRE

* £26,000-£30,000

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