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Proposal Coordinator

Our team comprises of bid, proposal, visual communications, and knowledgebase professionals across our UK offices. This role focusses specifically on the proposal element of the overall bid lifecycle.

Working closely with the wider team members and reporting into a Senior member of the team, this role will involve:

Creating proposal responses led by our key Work Winning community who are based in our UK offices.

Creating new copy for marketing materials such as project sheets and CVs

This role will form part of a wider Business Development team based across the Bath, London, Leeds, Manchester and Edinburgh offices, therefore willingness and ability to travel occasionally to these offices is required.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

Your next role

Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.

This is an extraordinary opportunity to contribute to our fantastic Business Support team.

Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.

You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.

Key duties of the Proposal Coordinator

Operations

The main focus of this role will be across three key areas:

Proposal Co-ordination

* Ensure all new proposals follow the UK Bid Request process before agreeing to support

* Review tender documentation identifying requirements and deadlines, and raising potential issues

* Check the Commercial and Legal Team (CLT) is informed where necessary to ensure that contractual / legislative requirements are met

* Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline

* Adhoc research as required, particularly around organisations and project opportunities to better inform the proposal creation

* Review input to proposals from technical teams against the clients criteria, highlighting any potential gaps in information, and ensuring we have understood the client’s requirements and developed a tailored and focused response

* Ensure that all proposals are well written, compliant with what the client has asked for, and are in line with agreed themes and the Buro Happold brand and our corporate message

* Collate tender documents – ensuring accuracy of input, proof-reading and spell checking

* Communicate and co-ordinate graphic requirements with the UK Visual Communications team

* Assist in the design and production of material relating to the client presentation stage of the bid process.

Pipeline Support

Ensure the progress of all bids are accurately recorded on our Customer Relationship Management (CRM) system.

Best Practice Capture and Sharing

* Capture and share model answers and refined project descriptions to feed into our Bid Response Library

* Collate, share and disseminate best practice and lessons learned from bid feedback.

Finance

* Ensure fee information on our bids is entered in CRM

* Liaise with project operations and finance teams to ensure accurate fee information is maintained, along with status updates of the bids (win / loss).

* Be aware of the rates per grade to check for accurate inclusion in bids.

Reporting

Become one of the CRM champions for the business unit to aid accurate reporting

Your skills and experience for the Proposal Coordinator

* Previous proposal / bid co-ordination experience and strong copywriting and copy-editing skills

* Strong organisational skills and ability to multi-task

* Previous experience of coordinating and managing tight deadlines

* Excellent computer and IT skills including; Adobe Design Standard (InDesign specifically), Outlook, Word, Excel, PowerPoint and experience of using spreadsheets and databases

* Previous experience within an architectural practice, construction or engineering industries would be an advantage. (Typically 3-5 years relevant experience)

What we offer you as the Proposal Coordinator

Bring your knowledge and expertise to one of the world’s most respected consultancies.

* Hybrid working arrangements and attractive salary and benefits package including life assurance and income protection.

* Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.

* Generous company pension scheme.

* Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.

* Enhanced parenthood leave policies.

* 3pm finish on the last Friday of the month.

* A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.

* Entitlement to two memberships to professional bodies or subscriptions

* A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.

* An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.

A place for everyone

Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers. Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions