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JOB TITLE: Scanning & Index Control Assistant
LOCATION: West London
PAY RATE: £15.26 hourly PAYE
START DATE: ASAP
DURATION/Hours: 3-month initial contract/ 35 hours a week
IR35 STATUS: Inside

Purpose of the role:

Sort, prepare and batch all incoming post for scanning.
Scan all incoming post within agreed timescales and standards.
Index all incoming post within agreed timescales and standards.
Dispose of scanned documents in the appropriate manner.
Ensure that all invoices are checked, verified, and paid in accordance with agreed processes, procedures, and timescales.

Duties and responsibilities:

Acquire an understanding of the appropriate back-office computer system in order to make general enquiries against incoming post to ensure that documents are correctly scanned and indexed
Acquire an understanding of the appropriate scanning and indexing software application to ensure that documents are correctly scanned and indexed.
Open and sort all incoming post and allocate the relevant document type
Ensure that any post that has to be redirected to another section is clearly marked with the destination address.
File daily scanned documents clearly labelling all boxes to show contents. Stack boxes with due regard to Manual Handling procedures.
Arrange disposal of boxed documents after an agreed period following GDPR/Data protection requirements.
Index documents to the correct work queue/case/supplier following agreed processes and to agreed timescales.
Register claims on NEC where necessary in accordance with work instructions
Log all original valuable documents and cheques received daily.
Deal with service areas queries with regard to any Benefits specific queries either in person or on the telephone.
Ensure that all invoices are in a form that complies with regulations and procedures and with statutory requirements, particularly as directed by the Government's Revenues & Customs and by the European Union.

Knowledge and experience:

Computer literate - windows, email, MS Office products and scanning and indexing applications
Strong organisational & administrative skills
Strong attention to detail for invoice verification.
Previous experience within an Accounts Payable setting using financial IT systems/packages
Experience in the effective use of using scanning and indexing software application/document management system

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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