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Job purpose:

The Finance and Compliance Administrator is responsible for supporting the finance and

compliance teams in ensuring that financial operations comply with regulations, policies, and internal controls.

This role involves handling financial data, ensuring accurate reporting, conducting compliance checks, and

maintaining documentation to support audits and regulatory requirements. experience and willingness to learn

all key documentation relating to both internal and external compliance requirements is needed alongside a

keen eye for detail. The position offers flexible working options for part time work Monday – Friday 16 hours

a week based primarily from our office that offers free parking.

Responsibilities:

• Assist with the preparation of financial reports, including balance sheets, profit and loss statements, and

cash flow statements.

• Process financial transactions such as invoices, payments, and expense claims.

• Reconcile accounts and bank statements to ensure accuracy.

• Support the management of accounts payable and receivable.

• Maintain accurate financial records, ensuring proper storage and retrieval.

• Ensure that all compliance-related documents are kept up to date and properly filed.

• Assist in the creation and implementation of compliance policies and procedures.

• Support the integration and use of financial and compliance software systems.

• Assist in automating finance and compliance workflows to improve efficiency.

• Provide training and support to staff on financial and compliance-related matters.

• Ensuring that suppliers are informed of any changes to service agreements and payment options.

• To take responsibility for overseeing centre documentation updates in preparation for external audits

• To promote teamwork and inspire others specifically regarding compliance aspects

• Utilise software packages for accounting and client management transparency

• Continually seek to improve current processes and develop process improvement recommendations

related to operational compliance to present and discuss with the Head of Quality.

• Assist with internal and external audits by providing necessary documentation and information.

• Help coordinate the preparation of audit schedules and respond to auditor requests.

• Ensure timely resolution of audit findings and recommendations.

• Participate in activities associated with business and department projects when required

• Prepare reports, material and status updates for project-based work

• To maintain effective working relationships with key stakeholders

• Work effectively with other departments within the company

• Create and upload business compliance documentation

• Book and apply for external certification when required

• Support the mandatory requirements of external standards

• Take an active part in managing data and users’ access within the CRM system

• Complete all responsibilities relating to Fire Marshall on site

• Promote Environmental efficiencies, educate and lead by example

• Maintain and respond both timely and appropriately to group generic email inbox enquiries

• Maintain a professional commitment to personal CPD and support the team keeping personal

compliance documents that are stored centrally

• Support the businesses social media strategy

• Support the marketing and growth strategy’s

• Support quality improvements including the shared access of all company documentation

Job Description- Finance & Compliance Administrator

• Any other tasks deemed appropriate by the business.

Candidate profile

▪ Must demonstrate an innovative and solutions driven approach

▪ Experience in managing/ participating in projects

▪ Bookkeeping experience with at least a basic knowledge of finance advantageous

▪ Compliance and contractual adherence experience advantageous

▪ A good knowledge of social media and marketing desirable

▪ Recruitment experience advantageous

▪ Strong analytical skills

▪ Ability to plan ahead to ensure that company strategy is fulfilled

▪ Ability to prioritise workload

▪ Excellent written and oral communication skills

▪ Results driven

Competencies:

• An ambitious individual with a high degree of energy and enthusiasm

• Maintain a positive, proactive, and tenacious outlook

• Must be persuasive, persistent and patient and deal fairly and transparently with team members

• Continually looks at ways to improve the service/ function they offer for the benefit of the business.

• Looks outside the business for fresh new ideas to share with the team and implement.

• Builds rapport with colleagues and inspires and motivates through example.

• Has the ability to seek solutions to any problems/ issues that arise by drawing on their knowledge

and experience.

• Anticipates potential obstacles and develops contingency plans to overcome them.

• Identifies the information needed to solve a problem efficiently. Recommends solutions to problems,

rather than just identifying the problem itself.

• Has the ability to understand and interpret data from a variety of sources (internal and external).

• Manages their own and time and resources effectively.

• Follows processes and procedures.

• Demonstrates a strong work ethic

• Demonstrates a sound commercial understanding of the business.

• Understands the importance of planning and preparation.

• Is results and goal orientated

• Has a thorough understanding of the business- the purpose, objectives, structure, business

operation etc. and can identify how their role and function has an impact on future success.

• Possesses excellent communication skills

• Shares knowledge and best practice

• Has excellent organisational and time management skills.

• Acts consistently in a manner that is clearly identifiable with what CRE Recruitment stands for.

• Protects the image and awareness of the CRE brand in sector in which we operate