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FES have 50 years’ experience and an exceptional range of skills, services and products. We are the contractor of choice for building service solutions across every market sector including Mechanical and Electrical, Facilities Management, Support Services, Renewables.

We have an exciting opportunity for a Commercial Administrator, reporting to the Regional Commercial Manager

Department/ Location

South England Business Unit – Theale or London (TBC)

Main Purpose

To assist the Regional Commercial Manager in providing commercial support to various FM contracts and ensure timely collation and delivery of financial information to meet the company’s accounting timetable.

A key aspect of this role is to specifically assist with the commercial administration of FM contracts and to work with the commercial team to assist with monitoring and performance reporting of the Business Unit.

Essential Knowledge, Skills and Experience

* Commercial administration experience

* Excellent Microsoft Excel knowledge

* The ability to understand policies and procedures

* Ability to collate reports, analyse data and produce concise business and risk reports

* Excellent communicator at all levels

* Experience of planning and progressing work, following processes and procedures with minimum referral to senior management

* Willingness to learn management skills

* Ability to work in a high paced environment

Desirable Knowledge, Skills and Experience

Commercial Administration experience

Good working knowledge or willingness to learn PFI and other relevant standard forms of contract

Capability to manage budgets

Ability to articulate and script commercial responses

Good practical FM management experience

Good commercial acumen

Power BI Skills

Duties and Responsibilities

Assist the Commercial Manager in managing the following:

Billing

Raising monthly fixed sales invoices to clients across all contracts

* Assist in the creation of monthly reactive sales applications by ensuring all relevant backup material is available across all contracts. This may include tasks such as;

* Liaise with Subcontractors to chase service sheets, invoices and credits as required.

* Ensuring any missing labour times are populated as required

* Saving any backup in the designated one drives/ sharepoint/ zip files for later access by the client

* Chasing payment from clients and feeding back to the Finance team

* Raising ad-hoc/ Reactive invoices as required

Purchasing

Raising purchase orders for materials/ subcontractors to assist the operations team as required.

Conducting mini competitive tenders for Planned Maintenance Orders to ensure best price and value for money to the business

Completing Tender summaries for the commercial team to review to allow orders to be placed in a timely manner

Ensure accurate Schedule A’s (list of equipment being serviced)

Checking list of expiring contractors and liaising with Business Support Team Leader to ensure key contractors have been approached

Ad-hoc duties

Assist in the management of aged purchase orders to reduce the risk to the business

Assist with any outstanding items on the Aged debt report and providing updates as required to the credit control team

Resolve unbilled items

Assist Business Development Manager in bid costing as required

Liaise with the Purchase Ledger Team in the approval of outstanding purchase invoices

Vendor approval process

FES is recognised as one of the leading, rapidly growing independent service groups in the British Isles. We offer a fantastic package which includes competitive salaries, an excellent benefits package including a group pension plan, plus other rewards and benefits