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Support Services Administrator

Location: London

Salary: £18,000 per annum

Hours: 9-6pm, Tuesday, Wednesday & Thursdays with Wednesday working from home

The Role

Responsible for the efficient running of the office – this is a wide-ranging and responsible role, requiring strong administrative, IT, organisational and communication skills, and a can-do attitude.  The ability to work with a variety of people in different disciplines with diplomacy and tenacity is essential, as is the ability to prioritise and work independently.

Dealing and communicating with external stakeholders such as clients and suppliers must be always completed at a highly professional and efficient level.

The overall role purpose is to provide administrative support to the Head of Support Services, Head of Marketing and Company Directors. The successful applicant will provide support to the Leadership Team in the areas of Office Management and Marketing

Key Responsibilities

Office Management:

Book and keep track of business travel arrangements, including flights, other transportation, and hotels for Bluewater Bio staff
Keep and maintain records of keys and fobs
Organisation of team events
Keep and maintain office kitchen supplies including water, stationery, hardware, etc.
Reconciling credit card statements, expenses and managing petty cash
Managing office correspondence, including scanning and filing post
Managing weekly location form
Manage Bluewater Bio’s general office telephone number
Greet and welcome suppliers, clients and business visitors
Book and assist with parcel shipments including assisting Sales & Marketing with trade show arrangements (travel and logistics)
Liaise with office building landlord for repairs and access, also liaise with external waste collection suppliers and tradesmen for office maintenance and upkeep
Other admin or research as requested by the leadership team
IT:

Manage regular weekly back up of server
Manage security cameras and alarm systems
Liaise with 3rd parties to support the IT infrastructure
Provide equipment and assist team members with IT needs as appropriate
Skills and Qualifications

Executive Support and/or Administration and/or Project Coordination experience desirable
Strong numerical skills
Microsoft Office Proficiency
Organisation and Attention to Detail
Clear and Effective Communication skills
Initiative and proactivity
Time and Workload Management
Deadline Adherence
Discretion & Confidentiality keeping
Scheduling, Planning and Multitasking
Professionalism
Confidence and Self-Motivation
Flexibility and Team Oriented
To Apply

If you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply