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Job Title: Office Manager

Job Type: ASAP

Location: Bury St Edmunds

Salary: £25k - £30k per annum

Working Hours: 8am to 5pm Monday to Friday

We are seeking an experienced Office Manager to oversee a wide range of administrative tasks in a dynamic work environment near Bury St Edmunds. The role involves managing various office operations and supporting different departments with efficient coordination and communication. This is a permanent role but our client would also consider Temp to Perm.

Responsibilities:

Update and manage matrix systems
Coordinate training bookings, quotes, and onboarding for new companies
Maintain personnel files with current certifications
Liaise with NVQ bodies
Manage CITB Levy and claim back funding
Coordinate occupational health for staff
Handle timesheet tracking and reporting
Manage plant register and invoices
Handle office duties including stock, landlord, and IT contacts
Process purchase orders and accounts
Manage mobile phones, dongle accounts, and stationary supplies
Liaise with IT for technical issues and OneDrive management
Maintain utility contracts and meter readings
Update drawing registers, issue drawings, and scan documents
Manage site paperwork including LOLER, PUWER, and HAVS sheets
Handle invoice queries, credit card statements, and expense reviews
Ensure subcontractor paperwork and insurances are up to date
Manage MOTs, servicing, insurances, and vehicle-related tasks
Handle fuel cards, trackers, immobilisers, and fuel usage reviews
Maintain owned plant register and handle site documentation printing
Desirable Experience

Proven experience in office management or related administrative roles
Strong organisational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in MS Office and office management software
Attention to detail and problem-solving skills
Application Process: If you would like more information on this Office Manager position or any other vacancy, please email your current CV through where it will be reviewed and you will be contacted if your CV is of interest.

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