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Job Title: Procurement Administrator
Reports to: Chief Executive Officer
Location: Livingston and Selkirk

Job Overview:
As a Procurement Administrator, you will play a key role in ensuring optimal stock levels to meet customer orders, consignment stock needs, and warehouse requirements across two sites. You'll work closely with suppliers and manufacturers to negotiate competitive pricing while maintaining high service standards. Your keen eye for detail and proactive approach will help streamline processes, prevent stockouts, and drive operational efficiency.

Key Responsibilities:

* Supplier Relationship Management: Build and maintain strong relationships with suppliers and manufacturers to ensure the best pricing and service levels.

* Process Optimization: Regularly review procurement procedures to ensure they are efficient, compliant with statutory regulations, and aligned with company objectives.

* Inventory Monitoring: Monitor stock levels and back-order reports continuously to avoid stock shortages and ensure timely replenishment.

* Collaboration with Warehouse Team: Work closely with the Warehouse Controller to prevent over-stocking and manage inventory effectively.

* Stock Analysis: Identify slow-moving stock and liaise with the sales team to develop strategies for its movement.

* Supplier Database Management: Maintain and update supplier information in the accounting system, working with both internal teams and external partners.

* Contract Management: Oversee the company's contract database, ensuring accuracy and timely updates.

* General Support: Assist with various administrative tasks and ad-hoc duties as required to support the team.

Person Specification:

Qualifications & Experience:

* Proven experience in negotiation and supplier management.

* Experience in warehousing, stock handling, and rotation.

* Previous experience in a purchasing/procurement role.

Skills & Attributes:

* Highly Organised: Strong organizational skills with a methodical approach to stock control and workflow management.

* Detail-Oriented: A meticulous eye for detail, ensuring accurate stock levels and efficient stock rotation.

* Tech-Savvy: Comfortable using computers and procurement systems to manage supplier and stock data.

* Proactive: Ability to use initiative, solve problems independently, and act responsibly to prevent stock issues.

* Strong Communication Skills: Excellent interpersonal skills, with the ability to work well with colleagues, suppliers, and customers.

* Positive & Results-Driven: Motivated by achieving results, taking pride in delivering work to a high standard.

If you're passionate about procurement and looking to be part of a dynamic team, we want to hear from you! Please send your CV as soon as possible if you wish to apply