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Property Administrator

Permanent

Surrey

Competitive + Benefits

This role requires flexibility during our busy season is key with regards to hours and days worked.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for a Property Administrator to undertake the following duties on a day-to-day basis:

Key Responsibilities

· Input of documents, property asset information and job orders into the Property Planning Maintenance Program system.

· Create, manage and allocate job orders to operatives on Property Management System (Cherwell).

· Liaise with the Maintenance and Installation Manager, Property Senior Maintenance Supervisor, contractors, suppliers, operatives within Property Department, Head Gardener and Gardening Team, and companywide.

· Collation of financial information.

· Create financial spreadsheets in Microsoft Excel as and when requested by Management.

· Following up on invoices, chasing suppliers and creating purchase orders.

· Create and manage Purchase Orders on Purchase Order system.

· Liase with Accounts Department for invoice processing.

· Placing online orders for goods and materials and chasing suppliers for delivery dates.

· Arranging site visits for contractors.

· Liase with contractors to plan for attendance on site.

· Coordinating expense forms for management.

· To keep records of Department Company Credit Card transactions, petty cash and copies of receipts to upload onto system (SAP Concur).

· Create and update Inventories as requested by Management.

· Create and update Property General Condition Inspection Reports for all Surrey Properties.

· To monitor and manage communications in your Mail Inbox, Teams and over the phone.

· To distribute letters and parcels accordingly as they arrive throughout the day.

· To create packing lists in Microsoft Excel to manage shipments.

Knowledge/Experience/Skills/Abilities

* Advanced computing skills in MS Word and Excel.

* Excellent organisational skills.

* Previous administration experience gained from working in property or facilities in either a corporate facilities or private property environment.

* Experience in creating purchase orders and seeking authorisation for payment.

Personal Attributes

* Attention to detail.

* Hardworking.

* Trustworthy (confidentiality is extremely important as job required taking inventory of client properties).

* Ability to work under pressure.

* Be able to work under minimal supervision and show initiative.

* Ability to communicate at all levels

* Enjoy working in a busy environment

Benefits:

· Private healthcare

· Company pension scheme

· Season ticket loan

· Perks at work

Apply now