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Office Manager

North Nottingham – hybrid 2 days per week

18-month FTC (fixed-term contract)

£35,000 salary

Prescient Group is partnered with a well-established and highly respected construction multidisciplinary consultancy, with offices throughout the UK. We are recruiting an experienced PA / Administrator to join the highly professional and welcoming team.

The company is award-winning and is driven by the values that are at the core of all decisions. The firm has growth plans over the next few years, so it’s a great time to join. You will be working in a consultancy company that is driven by quality of service and high standards for details. From day one, you will receive full support, training, and coaching from an existing supportive team.

We are recruiting an experienced Office Manager to join a leading practice in Nottinghamshire on a hybrid basis (2-3 days in the office, some flexibility to working hours).

The role will involve providing high-quality professional support services to their office location and for the wider Practice. You will be expected to work by the Practice’s values and objectives and will contribute to effective communication and engagement with all staff, clients, and key stakeholders. You will also contribute to a culture of excellence in service delivery, sharing of best practice,s and continuous improvement.

Some key duties:

* Manage all administrative employees, resources, and tasks for the office location

* Be responsible for the office locations facilities and employee work environment.

* Manage the office budget/purchasing

* General admin support including typing, photocopying, stationery and supply chain ordering, scanning, filing and travel arrangements.

* Prepare, coordinate, and check documentation and specifications utilising Microsoft Office software

* Coordinate and assist with producing tender and bid documentation for projects

* Arrange meetings, prepare agendas, and take general minutes as required both on site, virtual or onsite. Issue minutes and actions as well as follow up to ensure that actions are completed.

* Manage and maintain Outlook calendars to support central functions and individual requirements including site access..

* Management of general office email inboxes

* Working closely with central HR, Marketing / PR at Head Office for Nottingham-related activity

* Coordinate and support the relationship with clients by organising campaigns, networking and meetings/events as directed.

Skills and experience needed:

* Experienced working as an Office Manager or PA with similar responsibilities

* Knowledge of construction industry terminology – preferred.

* Extensive administration experience – essential.

* Experience in managing people – preferred.

* Proficient in all Microsoft applications.

Please contact Joel Fletcher at Prescient Group who is managing this vacancy.

If you meet the criteria above, send us your CV. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

The Prescient Group will be managing your application in accordance with the GDPR and Data Protection Act 2018. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all records of your data