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One of my local government clients are currently recruiting an experienced Business Support Officer on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm.

Hybrid working role were, however, you will be required to attend the office 2/3 times a week.

Overview:

* To provide efficient and professional day to day administrative support to the Children and Young People department.

* To develop a professional working relationship and network within the service areas which the post supports.

Responsibilities:

* Acting as the first point of contact within the Business Support Team, maintainingprofessional communications with internal and external stakeholders by taking responsibilityfor all post/telephone/email queries and handling them as appropriate.

* Dealing with all administrative tasks required to ensure the department run smoothly,including financial procedures, such as raising purchase orders and invoices, processingclient payments, in adherence to council financial procedures and processes.

* Ensure service providers’ queries are dealt with in a timely manner and be the link betweeninternal departments and the provider.

* Provide administrative support for panels and meeting across the department includingscheduling, room bookings, sending notifications and invitations, preparing / circulatingpapers and taking accurate minutes.

* Develop a professional relationship with internal and external panel members, providingadministrative support and following up on queries / actions where necessary

* Monitor shared mailboxes to ensure queries and requests are dealt with in line with statutorydeadlines

* Update and maintain spreadsheets, provide reports and assist in compiling information suchas statutory returns

* Prepare files for viewings by internal and external stakeholders in line with Data Protection

If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd