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Job Title:
     Accounts Payable Assistant

Reporting to:
     Accounts Payable Supervisor
    
Salary:
     TBC
    
Place of work
     Knutsford, Cheshire – Hybrid

Job Purpose:
    
To reconcile carrier invoices, manage queries, check rates and ready consignments for customer billing. Ensure all carrier invoices are paid on time and accurately.  Checking paperwork for cost, bank details, VAT registrations etc

Main Responsibilities and Objectives:

Responsibilities & Objectives
 
·         Monitoring multiple mailboxes.
·         Creating and verifying new supplier accounts.
·         Verifying suppliers bank detail changes.
·         High volume query resolution.
·         Reconcille carrier invoices to rate cards
·         Manage queries
·         Manage credit notes
·         Reconciling supplier statements.
·         Carrying out payment run checks.
·         Assisting with weekly and monthly payment runs
·         Ownership of adhoc payment runs.
·         Maintaining creditors ledger.
·         Analysis of multi system data.
·         Adhoc requests and support
 
Statutory Duties
·         Co-operate with your employer to enable any legal obligations to be complied with.
·         Do not recklessly interfere with anything provided by the employer or others in the interests of health, safety, or welfare.
·         Bring to the attention of the Company Health and Safety Manager any perceived short comings in health and safety arrangements, situations or processes that you consider to be serious or which may present danger to you or others.
·         Do not undertake or request others to undertake any works for which you/they do not hold the required competency or authority to undertake.
 
Interfaces
Internal

Liaise with finance manager, Accounts Supervisor, Heads of Department, their direct reports and employees at all levels within the company, compliance to statutory and internal reporting requirements and Company objectives
Franchisees
Franchise Development Managers  
 
   External
·         Suppliers
·         Factoring companies
·         Software developers/ providers

Qualifications:
     Core
·         IT Literate including Microsoft, word, excel and outlook.
·         Written, oral English and Mathematics to GCSE standard
 
Desirable

Awareness of Relevant Legislation  
    
Experience:
      
·         Strong AP background
·         Microsoft Dynamics
·         Microsoft Excel

Performance Management Responsibilities:

The areas of responsibilities and objectives (above) are to be monitored on via the appraisal process and internal meetings.

Technical Skills:

Query resolution
Microsoft Word, Excel, Outlook
Ability to adapt to new systems and processes quickly     

Business Skills:

Professional and confident manner
Prioritise & work to strict deadlines
Excellent Communicator
Ability to work within a team and under own initiative
Good organisational skills
Ability to work well under pressure
Good literacy and numeracy skills