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HR and Site Administrative Coordinator

Location: Bardon Hill, Leicestershire

Type Full Time, Permanent 

Days and Hours of Work Monday – Friday, 40 hours per week, 8:30am-5pm 

Salary: £26,000-£27,000 per annum

This is a great opportunity for a highly organised individual used to working in a fast-paced and ever-changing environment. Ideally, you will have worked within logistics, supporting various stakeholders with HR-related administration. You will take ownership and coordination of the local HR and site administrative functions, ensuring a consistent, functional approach with accuracy and reliability of information. Support to the managerial stakeholders at all levels, including supporting low-level ER cases, training coordination, and engagement activities. This is a perfect opportunity for someone looking to build a career within HR.  

Duties

Managing the Time & Attendance clocking system (daily, absence, holiday, etc.), issuing access fobs to new starters & temps, daily management & admin of the system.
Supporting the Payroll Admin with the new starter process (right to work, starter forms, etc.).
Supporting the Payroll Assistant with agency hours & invoice process (providing reports).
Managing and booking internal & external training for operational employees.
Ownership of the new starter induction process.
Monitoring the new starter probationary process.
Managing the leaver process and conducting exit interviews.
Monitoring absence levels and making recommendations to managers and the HRBP.
Maintaining tracking report in coordination with Payroll & HR Officer/Advisor.
Ownership of the employee life-cycle processes.
Managing the uniform process (ordering, stocks, etc.).
Ordering supplies and stationery for the depot.
Support with facilitating and running internal HR training and inductions.
Maintaining depot notice boards.
Working with line managers to deal with complaints and issues.
Manage Return to Work (RTW) interviews in conjunction with line managers.
Maintaining supplier records.
Responding to general administrative queries (email & phone).
Supporting recruitment activities including creating job descriptions, job listings, and supporting with interviews.
Producing letters and other correspondence.
Providing advice regarding the interpretation of HR policies.
Supporting with policy refreshes and amendments.
Supporting with engagement activities and initiatives.
Admin support for the engagement survey process.
Low-level support for employee relations matters.
Supporting HR projects and objectives.
Supporting with Occupational Health referrals.
Improving the people administrative processes where possible.
Managing the paperless filing system.
Producing HR statistics and raw data to provide to the HRBP.
Supporting with the coordination of apprenticeships.
Other ad-hoc tasks where reasonably required.The Candidate

HR experience is essential.
Experience of working within a Logistics or 3PL organisation desired
Current, clean driving license and access to a car. – occasional travel to other sites may be required
CIPD level 3 or 5 desirable – not essential
Enthusiasm, drive, and a can-do attitude.
High level of organisational skills.
Accuracy and attention to detail.
Good communication skills.
Competent PC user.
Proactive and uses initiative.Benefits Summary

25 days’ holiday plus bank holidays (33 days’ holiday per annum).
Birthday off.
4% employer pension contribution.
Private medical insurance.
Life Assurance death in service benefits (4x annual salary).
Discounts programme.
Learning & Development budget.
Employee Assistance Programme (EAP) for free mental health, financial & legal support