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Flux Consulting have partnered with an outstanding Construction Company that are very well known in the industry, and has experienced year-on-year growth. We are seeking a highly organised and proactive Operations Coordinator to provide comprehensive support to a Group of Associate Directors in the UK with Project admin & dynamic diary, travel and meeting coordination.
The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage a variety of tasks efficiently. This role requires discretion, adaptability, and a strong sense of confidentiality.
Responsibilities of this role include:
* Maintain and organise the AD’s/Directors calendars, scheduling meetings, meeting rooms, appointments, and travel arrangements
* Handling confidential and sensitive information with the utmost confidentiality and discretion and working in an effective way to support tight deadlines with projects
* Work with Project Teams to assist in the communication to Associate Directors/Directors
* Coordinate and prioritise commitments, ensuring the efficient use of time
* Manage emails, phone calls, and written correspondence on behalf of the AD’s/Directors
* Draft and proofread documents, reports, and presentations
* Arrange domestic and potentially international travel, including flights, train journeys, accommodations, transportation, and visas
* Prepare itineraries and travel packs, ensuring all necessary documents are in order
* Perform general administrative tasks such as filing, data entry, and record-keeping
* Work closely with Finance to prepare ADs/Directors expense reports and manage expense tracking
* Handle professional errands as and if needed
* Coordinate meetings, conferences, and events, including room bookings, catering, and logistics
* Work alongside PAs and Exec PAs to coordinate across the Group
* Attend meetings, take minutes, and follow up on action items
* Assist in prioritising tasks and projects, ensuring deadlines are met
* Provide a range of information, research, and reports as required; this may include processing financial or statistical information
* Provide an efficient and professional customer focused first point of contact
* Contribute to internal or external communications, E.g., drafting various documents, creating promotional literature or presentations
* Manage the AD’s/Directors e-mails accordingly, and more specifically upon request, whilst annual leave is taken. Screen and respond to emails, redirecting or flagging important messages
* Responsible for ensuring company timesheets are accurately input into the system for monthly deadlines, assisting with queries
* Run periodic reports and assist with analysing project financials
* Work alongside Directors, ADs, Associates and professional teams conducting monthly progress meetings reviewing future pipeline and follow up on actions
* Work efficiently updating company structure charts and systems of any staff changes (new starters, leavers and promotions)
This is a 12 month fixed term contract. If things go well and both parties are happy then there is potential for this to become a permanent position.
If this is a position that is of interest, and you have the desired skill set. Apply now