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HR Coordinator role - full time office based Monday to Friday 9am to 6pm.

We are looking for an ambitious, self-starter who is excited by the opportunity to help shape the journey of our fast-growing business and support our very special global team.

The role

The global People Team is at the centre of all we do We are a People business – our people ARE our business – and it is our responsibility in the People Team to ensure that our team across the world are set up to flourish. Our People are our success, and this is a responsibility we take very seriously. It is an enormous privilege to be part of the team that is responsible for how we recruit, train, develop and reward the talent at our organisation.

We are an ambitious and high-performing team, now looking for a dynamic People Associate to support with the delivery of our people initiatives by providing comprehensive administrative support and a real focus on our team. Reporting to the UK People Lead, your foundation as the People Associate will need to be strong, meaning that you need to be knowledgeable on all areas of the business. You will be a go-to person for internal and external stakeholders, always with the aim of constantly improving our People processes and interactions with our global team.

The nature of what we do is that the People functions are very inter-dependent. This is an incredible opportunity to join a rapidly growing business where you will have exposure to People initiatives across London, Chennai and New York. There is significant opportunity for growth, and we are committed to offering an environment where people drive their development and are provided every opportunity to flourish.

Recruitment:

* Lead on coordinating the recruitment process which will involve tracking the online recruitment system, placing adverts, answering queries from candidates, and arranging interviews.

* Screen CVs where needed, against a strong job description and your detailed understanding of the roles we’re looking for.

* Ensure all CVs, details and interview notes are captured in the Applicant Tracking System (ATS).

* Ensure interview panels have all relevant access and past feedback prior to scheduled interviews.

* Ensure candidates are well informed of the interview process.

Employee onboarding:

Responsible for completing employment checks including obtaining references, verifying right to work in the UK, and issuing employment contracts in a timely manner.

Create new employee file on SharePoint and the HRIS.

Ensure all relevant parties are well informed about any new starters and the new starter list is updated.

Work with the Operations Team to ensure new starter’s accounts are setup well in advance and that they have access to all relevant information prior to their start date. This includes ensuring that they have their laptop on or before their start date.

Arrange pass for collection on their first day.

Assist all new starters with any need-to-know information prior to their start date and in their first few weeks.

Support with onboarding activities when they join, as needed.

Learning and Development

Assist with scheduling and coordinating training as and when required.

Assist with booking venues, refreshments and making any other necessary arrangements for scheduled training.

Manage training registers and ensuring this information is captured on the HRIS.

Payroll and benefits

Responsible for collating all the relevant data for payroll purposes and updating the payroll spreadsheet in time for the monthly payroll deadline and ensuring that the supporting documents saved in the HR folder.

Ensure all post probation benefits are extended to employees.

Load all new Vitality enrolments on the platform and liaise with the relevant employee to ensure this is done correctly.

Ensure benefits are added to employee HRIS folder.

Employee offboarding

* Ensure all relevant parties are informed of the employee’s last day.

* Ensure offboarding process is initiated on the HRIS, including issuing relevant documents or letters as required.

* Be available to check and accept employee assets on their final day.

Employee events and wellbeing:

* Attend weekly events meetings and take effective minutes, driving actions across the teams

* Drive engagement amongst the events team.

* Assist with sourcing venues, equipment, refreshments and anything else that is relevant for employee events.

* Send out invitations, reminders and general notices about events to drive excitement and engagement amongst the team.

* Liaise with the marketing team to ensure adequate marketing material, including photos of actual events are sent to them for marketing purposes.

* Meet and engage with the team regularly, both face to face and via Teams, to ensure you understand current challenges and start to think of potential solutions. You will need to feedback at all times to the People Lead to ensure they have context and can advise and/or offer support where needed.

Ongoing:

* Management of the shared People email inbox and timely response to queries.

* Collaborate with the finance team to keep track of asset allocations and ensure it is managed correctly.

* Work with the Operations team to ensure that all employee assets are accounted for and managed properly.

* Keep the People Lead, as well as the Operations Lead, updated on project progress as and when required

* .Attend employee events as and when required/able and represent the People team I nan appropriate manner.

* Ensure the People SharePoint is always updated with most recent information.Ensure the HRIS is always kept up to date with new joiners, leavers and movers.

* Ensure all people systems are updated as and when required.Reporting on people metrics, as and when required, such as for Board reporting.

* Ad hoc administrative and operational tasks that fall within the People remit.

At all times you will:

Take responsibility for your own personal development by actively seeking out and completing internal and external training initiatives.

Act as an ambassador of our core values and present yourself internally as you would externally.

Maintain an appropriate level of confidentiality.

Be open to change and respond flexibly and quickly to the needs of the team.

Demonstrate organisational awareness and see the bigger picture while working towards your objectives. This involves working at two speeds – the here and now; as well as building for the future state.

Communicate effectively, ensuring messages are understood and that you strive to understand others.

Value diversity and treat others with respect, showing sensitivity towards differences, promoting and encouraging diversity, and building on people’s different skills and talents to enhance the quality of you own and other’s work.

Take responsibility for your decisions.

Your skills and experience:

This role may suit a recent graduate, but some experience in a junior People or Operations role will be highly advantageous and is preferred.

You can demonstrate your experience of organising and prioritising own workload on a day-to-day basis. Ability and willingness to work to tight deadlines. You are sensible and realistic, well organised, and forward thinking. Happy working flexibly if things change or don’t go to plan.

Good communication and people skills at all levels (oral and written). This could be demonstrated through previous working experience in a customer service role.

High level of attention to detail and ability to work well at pace.

Ambition and drive to succeed. Willingness to learn and an open to feedback.

You are go-getting and resourceful, showing determination and grit to understand the task at hand and get things done.

You are excited by the idea of working in a fast-growing organisation and an evolving environment. You are willing to learn on the job, face new challenges and get stuck in as we continue to build on what got us to where we are today.

You have a high EQ, with an ability to relate openly and comfortably with different groups, build rapport with others and play both an individual and team member role