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We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support. The ideal candidate will be immediately available and familiar with facilities maintenance industry.

Monday - Friday 8am - 5pm

Responsibilities

* Correct allocation of reactive calls within contractual SLAs, submission to quoting team, and following calls through with required actions (subcontractor purchase orders, engineer attendance, etc)

* Closing down PPMS

* Consistently updating Concept call records with required information and regular call updates

* Active review of the Due To Breach report and taking appropriate action to close calls

* Ensuring QHSE documentation is maintained, processed and readily available, and reported on regularly (eg Hazard reporting)

* Elogbook management and ensuring these are maintained to an appropriate standard

* Ad-hoc items as requested

* Actioning job chases received from the customer and ensuring regular updates are provide

Skills

* Strong organisational skills with an ability to prioritise tasks effectively.

* Excellent written and verbal communication skills, with attention to detail.

* Proficiency in Microsoft Office Suite (Word, Excel ) and other relevant software applications.

* Experience in compliance is highly desirable.

* Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.

* Strong interpersonal skills with the ability to build relationships at all levels of the organisation.

If you are looking for an opportunity to contribute your skills in a dynamic environment while ensuring high standards, we encourage you to apply for this position