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Apple Recruitment are recruiting for an Administrative Assistant – Band 3 on behalf of the South Eastern Health and Social Care Trust

Job Purpose:

The post-holder will provide a wide range of administrative tasks to support the effective and efficient provision of Healthcare within a Prison setting. They will work as an integral member of a team and be expected to use their own initiative.

Job Description:

· Liaise with various staff/departments to deliver effective administrative support.

· Deal with a range of queries, maintaining a courteous and pleasant manner at all times.

· Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.

· Processing, recording and collating information for statistical purposes.

· Administering waiting lists, processing internal and external referrals

· Scheduling appointments to ensure clinical capacity is utilised

· Booking patient movement requests, interpreters and other patient related services.

· Maintenance of medical records filing systems.

· Typing duties - reports, letters and meeting minutes as required.

· Assist with the training of new administrative staff as and when required.

· Participate in staff meetings.

· Provide cover to other administrative staff during periods of leave.

· General office duties such as photocopying, scanning, sorting post and faxing.

· To participate in the Trust’s Appraisal Process and participate in agreed training and development initiatives when identified.

· Any other tasks or projects within the remit of the band.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by 27th August 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

1. a) 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification) plus 1year’s Secretarial /admin /clerical experience.

OR

b) NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial /admin/clerical experience.

OR

c) 2 year’s secretarial /admin /clerical experience.

2. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

3. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

Further Details:

· Hourly Rate: £11.67

· Duration: 6 Months

· Location: Lisburn

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by 27th August 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer