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JOB TITLE: Finance Administrator

BASE: 50 Deerdykes View, Cumbernauld, Glasgow G68 9HN

CONTRACTED HOURS: Full-time - 9am to 5pm

SALARY: £24k to £25k

RESPONSIBLE TO: Finance Manager

ACCOUNTABLE TO: Finance Director

JOB SUMMARY:

The Finance Administrator is responsible for Purchase/Sales Invoices as well as general Finance Processes within the Finance Department as listed below.

The Finance Administrator is also responsible for managing the Credit Control processes within the business.

MAIN RESPONSIBILITIES:

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Processing Purchase/Stock Invoices.

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Manage Purchase Ledger for weekly payment run.

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Reconciling monthly supplier statements and resolving any discrepancies.

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Liase with suppliers to resolve invoice/payment related queries.

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Update Cashflow projections spreadsheet.

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Assist with management/categorization of busy Accounts Mailbox.

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Allocation Cash daily.

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Manage Company Credit Control processes.

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Manage Sales Invoice queries.

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Processing Credit Card statements.

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Provide Admin support as required.

KEY SKILLS

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Experience in Accounts Payable Processes and data entry.

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Knowledge of Microsoft Office/Excel – Essential

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Proficiency in Accounts Software – Sage/Xero

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Excellent attention to detail and organizational skills

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Ability to manage own workload.

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Department integration. Communicate with the team whilst withholding sensitive information that could cause concern or friction.

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Excellent customer service skills/telephone manner.

CONFIDENTIALITY:

The post holder must maintain confidentiality of information relating to all clients, service users and staff. The Company operates a GDPR compliant policy.

HEALTH AND SAFETY:

Employees must be aware of the responsibilities placed on them under the Health & Safety at Work Act (1974) and the Manual Handling Operations Regulations (1992). This ensures that the agreed safety procedures are carried out to maintain a safe environment for employees, clients and visitors to the Company.

If you hold line management responsibility as part of your role, you will be responsible for the Company’s policy on Health and Safety and for taking all reasonable steps to maintain and where necessary to improve health and safety standards. This will include training to ensure that all employees are able to carry out their health and safety responsibilities effectively.

RISK MANAGEMENT:

All staff have a responsibility to report all accidents or incidents promptly and, when requested, to co-operate with any investigation undertaken.

EQUAL OPPORTUNITIES:

The Company has a clear commitment to its equal opportunities policy and it is the duty of every employee to comply with the details and spirit of the policy.

CONFLICT OF INTEREST:

The Company is responsible for ensuring that the services provided for clients meet the highest standard. Equally it is responsible for ensuring that staff do not abuse their official position for personal gain or to benefit their family or friends. Company contractual and policy requirements instruct any employee to declare any interest, direct or indirect, with contracts involving the Company. Staff are not allowed to further their private interests during their Company duties.

USE OF INFORMATION TECHNOLOGY:

To undertake duties and development related to computerised information management to meet the changing needs and priorities of the Company, as determined by your manager and in accordance with the grade of the post.

SMOKING:

This Company acknowledges its responsibility to provide a safe, smoke-free environment, for its employees, service users and visitors. Smoking, including the use of e-cigarettes is therefore not permitted except in designated areas and in accordance with the guidelines set down within the Company Employee Handbook.

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The above duties and responsibilities are intended to represent current priorities and are not meant to be an exhaustive or conclusive list. The post holder may from time to time be asked to undertake other reasonable duties. Any changes will be made in discussion with the post holder in the light of service needs and will be commensurate with the grade and competencies of the post