Login to Apply

Company Description

United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. We employ over 1400 people and work with a broad range of public and private sector clients.

Job Description

United Living Group is comprised of four complementary businesses, all dedicated to realising our vision of creating a connected, sustainable future. Our New Homes business provides much-needed build-to-rent and affordable housing solutions, addressing the housing challenges facing our communities.

 We are seeking a highly organized and personable Office Manager to join our team. This role is crucial to ensuring the smooth operation of our office and providing essential support to our site team. The ideal candidate will be responsible for front-of-house duties, managing office supplies, coordinating with cleaning staff, and assisting with document management. This position requires excellent communication skills, a professional demeanor, and a proactive approach to problem-solving.

Under the guidance of your line manager you will be responsible for:

Key Responsibilities

Front of House Duties:

Meet and greet all site visitors, ensuring a warm and professional welcome.
Manage the visitor log and ensure all guests are directed to the appropriate personnel.
Office Supplies Management:

Monitor and replenish office supplies, including stationery, kitchen supplies, and other essentials.
Coordinate with suppliers to ensure timely deliveries and manage inventory levels effectively.
Cleaning Coordination:

Manage and coordinate the office cleaning schedule, ensuring the office is maintained to a high standard.
Liaise with cleaning staff to address any issues and ensure tasks are completed as required.
Support to Site Team and Document Controller:

Assist the site team and Document Controller with filing and managing paperwork, ensuring all documents are organized and accessible.
Provide general administrative support, including photocopying, scanning, and archiving documents.
Meeting Support:

Attend meetings as required and record minutes, ensuring accurate documentation of discussions and action items.
Distribute meeting minutes to relevant parties in a timely manner.
IT and Office Systems:

Utilize office software and systems effectively to support administrative tasks.
Troubleshoot basic IT issues or coordinate with IT support as needed.

Qualifications

Required Skills and Qualifications

Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent communication and interpersonal skills, with the ability to interact professionally with visitors and team members.
Well-presented and professional demeanor, representing the company effectively.
Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
Previous experience in a similar role is advantageous but not essential.Preferred Qualifications

Previous experience in office management, reception, or a similar role.
Familiarity with document control and office administration in a construction or site environment.

Additional Information

What we offer you

Competitive salary and benefits package.
A supportive and dynamic work environment.
Career Development – from the moment you join, you’ll be supported to develop, grow your skill set and progress your career the way you want.
Cultivate – access to our idea and innovation platform, empowering you to drive positive business change.
Cycle to work scheme
Discounts – access to our leisure and shopping discounts and rewards platform.
Employee Networks – opportunity to join our organisation wide employee networks such as our Veteran’s Network, Women’s Network, and Young People’s Network which is dedicated to supporting and retaining employees in the early stages of their careers and empowers young employees and future leaders through Continuous Professional Development (CPD), Social Value and Team Building initiatives.
Health and Wellbeing Support – access to our employee programme which includes access to a virtual GP and Dentist, mental health support and counselling, fitness and nutrition, and financial and legal advice.
Health Cash Plan
Holidays
Payroll Giving – the opportunity to donate regularly from your gross pay to support charities of your choice.
Pension – you will be eligible to join our pension scheme which we will also contribute to.
Personal Support Network – you will receive a dedicated buddy and mentor and will join an early careers community of peers that will support you forward every step of the way.
Reward and Award Schemes – access to our long service awards and above and beyond rewards.
Social Value – you will be encouraged to support social impact activities each year to support charities and local community organisations.
Company culture

At United Living Group, we invest in our people and firmly believe that our workforce is our most valuable asset. A driving force for success and the core to achieving our vision of creating a connected and sustainable future, our team is the heart of our organization.

Building a diverse, inclusive, and equal working environment in which everyone is welcomed and encouraged to be themselves, is a commitment we are dedicated to. We believe that having a diverse workforce not only sets us up for success, but it allows for greater opportunities for innovation, adaptability, and wide-ranging capabilities. We empower our people, and our communities, to champion diversity and change every day.

A fast-paced, diverse, and hugely ambitious business, we welcome challengers, innovators and people who embrace change. Establish yourself in a creative environment that champions freedom of expression and supports you in your personal and professional development – because together, we achieve more