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Job Title: Admin/Bookkeeping Assistant

Location: Pulloxhill, Bedfordshire (Office based, no hybrid working)
Salary: Competitive, based on experience
Hours: 08:00 - 16:30
Reporting to: Office Manager

About Ashley Contracts

Ashley Contracts is a leading provider of shading solutions, supplying and installing blinds, curtains, awnings, pergolas, and cubicle tracks for various sectors, including healthcare and commercial clients. We pride ourselves on delivering high-quality products with excellent customer service.

Role Overview

We are seeking a proactive and detail-oriented Admin/Bookkeeping Assistant to support our Office Manager and Finance Team. This role will be integral to ensuring the smooth running of administrative and financial tasks within the business. You will be responsible for handling bookkeeping, invoicing, data entry, and general office administration to keep operations running efficiently.

Key Responsibilities

Bookkeeping & Finance Duties

* Process invoices, payments, and purchase orders accurately and in a timely manner.

* Maintain and reconcile financial records using Xero.

* Assist in managing accounts payable and receivable.

* Handle petty cash and bank reconciliations.

* Liaise with suppliers and customers regarding payments and account queries.

Administrative Duties

* General office administration, including filing, scanning, and document management.

* Assist with diary management, scheduling appointments, and coordinating meetings.

* Respond to emails, phone calls, and customer enquiries professionally.

* Maintain and update company databases and CRM systems.

* Assist with quoting and preparing proposals for customers.

* Provide sales support, including processing orders and liaising with the sales team.

* Schedule and book appointments for the sales team.

Skills & Experience Required

Essential:

* Proven experience in an administrative and/or bookkeeping role.

* Strong knowledge of bookkeeping and financial principles.

* Proficiency in accounting software (e.g., Xero, Sage, QuickBooks) and Microsoft Office (Excel, Word, Outlook).

* Excellent organisational skills and attention to detail.

* Ability to work independently and prioritise tasks effectively.

* Strong communication skills, both written and verbal.

* Confidentiality and professionalism in handling sensitive information.

Desirable:

* Experience working within a construction, manufacturing, or service-based company.

* Familiarity with CRM systems.

What We Offer

* A friendly and supportive working environment.

* Competitive salary.

* Opportunities for training and professional development.

* 23 days holiday plus bank holidays.

We look forward to hearing from you