Login to Apply

Join Our Team as an Office Assistant! 

Are you passionate about providing excellent service and driving smooth operations? Do you thrive in a fast-paced environment where attention to detail is key? We are looking for a dynamic Office Assistant to join our team! 

This is a temporary role for 2 - 3 months, with opportunity to also go for the permanent position further down the line. 

What You'll Do:

Daily replenishment of kitchens, (snacks 2 days a week), and fill the printer with paper.

Empty and fill dishwasher

Cleaning of the coffee machine

Milk and fruit delivery to be sorted (2 days a week)

Daily/ weekly housekeeping checks, rectifying issues where possible and / or escalating to the manager or the building manager

Daily/weekly inspections for general tidiness and cleanliness, flushing of the shower to prevent legionella.

Monitoring and maintaining stationery and office stock levels, ordering when required

Sorting, processing, and distributing all incoming post

Collecting and processing of internal and out outgoing post/UPS

Placing call-outs to contractors

Escorting trade person around

Working with Apex for office repairs

Maintaining security passes for access control & creating reports via the door iPad entry system, when necessary

Re-configuring the meeting rooms, which will entail moving furniture such as tables, chairs, and partitions

Receiving visitors, making them welcome and comfortable, offering refreshments (and making these on occasion), informing hosts of their arrival, and giving reminders to hosts, as necessary

Co-ordinating the room layout and provision of all necessary crockery, cutlery and drinks, etc if needed to be placed in meeting rooms

Maintaining the appearance of the meeting rooms, especially after meetings, and ensuring crockery and cutlery are placed in the dishwasher for future use.

Accepting and managing bookings for meeting rooms, maintaining the electronic booking system and wall iPads.

Distribution of all Reception deliveries to the intended associate.

Purchase of sandwiches/fruit for lunches in the meeting rooms.

Liaising with travel companies to arrange travel and local hotels to arrange accommodation for overseas associates

Booking Taxis with local taxi company

Booking Train tickets via a travel company or online

Uploading all details to associates' calendars

Booking in and out of the pool car

Booking car charging stations for associates

Any other ad-hoc Duties

What You Bring:

Experience: previous experience in an Office/Facilities Assistant role 

Skills: Excellent organizational skills, attention to detail, and the ability to juggle multiple tasks