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Responsible for gathering, collating, sorting, assisting, and maintaining the financial records of the company and all associated compliance work, under the guidance and direction of the finance director.
* Process weekly and monthly payroll into Xero software
* Upload pension contributions to provider
* Update employee list monthly
* Bank Reconciliations
* Credit card reconciliations to ensure all receipts are received and VAT is accounted correctly.
* Set up and Verify subcontractors on Xero
* Process CIS subcontractor invoices
* Process and submit monthly CIS Returns
* Monitor and Reconcile Supplier Statements to Xero Supplier Accounts.
* Match approved purchase orders to supplier invoices in Xero Accounting.
* Maintain the company purchase and sales ledgers.
* Raise Sales Invoices
* Debtor control, using a proactive approach to ensure they are paid on time.
* Processing supplier payments to ensure all suppliers are paid on time.
* Email remittance advices to suppliers
* Monitor Accounts Mailbox for all supplier/customer queries and action in a timely manner
* Debtor control, using a proactive approach to ensure they are paid on time.
* Maintain relationships with customers and suppliers; handle incoming/outgoing phone calls and emails.
* Complete ONS Surveys
* Record all energy usage invoices on utility spreadsheet and query any significant over usage per user.
* Support the finance team with fleet vehicle management.
* Support the finance team with cover for the Receptionist during annual leave.
* Support the finance team with any other ad-hoc duties