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Purpose of the Job

To deliver the purchase to pay process across Southwark Council.

To support managers across the Council in the creation and management of purchase orders

Process invoices for payment, in line with agreed targets, using the Council’s finance system

To ensure the accuracy of vendor master data in order to make accurate payments.

Responsibilities

1. Operate the automated payment processes across the accounts payable function.

2. Process invoice payment requests and GRNs for all invoices which require manual payment to agreed timescales.

3. Ensure that all invoices are paid against correct purchase orders, which have been created and approved.

4. Process bulk uploads of invoice payments as required using appropriate software.

5. Identify and prevent duplicate payments and undertake due diligence of payments made, ensuring that the purchase to pay process is enforced.

6. Work with Council departments to communicate the correct accounts payable processes and procedures.

7. Process direct bank payments, cheque receipting and VAT categorisation

8. Raising and reissue of manual cheques and the processing of foreign currency payments.

9. Delivery of the Construction Industry Scheme payments, including the CIS return to HMRC, creation, verification and amendment of CIS vendors.

10.Reporting of daily BACS totals, including the cancellation and re-issue of BACS files, working in conjunction with the financial management systems team.

11.Act as a central point of contact for all queries relating to purchase orders and invoice payment across the Council