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Assistant Property Manager (Commercial Building) – 12 Month Contract
LONDON
Key Responsibilities:
* Assist the property and engineering managers in fostering strong client relations with occupier representatives, ensuring open communication regarding building issues.
* Collaborate to maintain and update records of compliance with operational processes and procedures.
* Support the procurement of costs and information to help manage the building service charge budget.
* Enforce health and safety standards, emergency procedures, and safe working practices in accordance with current legislation. Act as the point of contact in emergency situations, executing evacuation plans as necessary.
* Conduct regular physical inspections of completed works, service contracts, and the overall premises, reporting any issues to the property and engineering managers.
* Handle routine correspondence and manage administrative duties to ensure the smooth operation of the building management office.
* Assist in producing service specifications, contracts, and associated documentation that meet the service requirements of the premises.
* Track and process service invoices and contribute to the production of management accounts.
* Manage the computerized building management system (CAFM), including setting up buildings, editing instruction sets, maintaining asset registers, and generating reports.
* Coordinate with contractors for seasonal landscaping and decorative planting, particularly during the Christmas period.
* Undertake any other duties as directed, ensuring alignment with the companys vision and values.
About You:
* Strong administrative skills with a keen eye for detail.
* Knowledge of health and safety regulations.
* Experience in budget management and specification/contract management.
* Experience working with contractors and occupiers
* Familiarity with CAFM systems or similar helpdesk software.
* Basic IT skills and proficiency in Microsoft Office.
Why Join?
This is an excellent opportunity to grow your career in property management while contributing to a dynamic team. We offer a supportive work environment, opportunities for professional development, and the chance to make a significant impact on our operations