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Office Manager
Location: Norwich NR7 8DN
Salary: Pro rata; £20,843 - £23,014 per annum
The House Farm Primary School is dedicated to providing First Class education. They are part of a tight knit community and have a fantastic partnership with parents.
The House Farm Primary School is a member of the Education Trust.
The Role
A rare and fantastic opportunity has arisen for a new Office Manager to join their team at The House Farm Primary School
The Office Manager is responsible to the Headteacher. The post-holder is required to maintain financial systems and process transactions. The successful candidate will provide a high standard of secretarial, IT and administrative services for the school's Headteacher, teachers and pupils and work flexibly to ensure that duties are carried out efficiently and effectively.
Key Responsibilities
As required, to assist with the courteous reception of visitors and the receipt of phone calls to staff in the school;
To undertake word processing duties, both of a general nature as may be required to meet the needs of the school, and in respect of general support to the teachers;
Action and respond to all parent communications accurately and in a timely manner;
Create and maintain pupil and staff profiles on MIS, completing all ‘on roll’ and ‘off roll’ processes;
Draft and send weekly communications to parents such as letters and updates;
Collation of information for the school newsletter;
Update and manage the school website, ensuring compliance;
Monitor and maintain school’s MIS (Pupil Asset), ensuring compliance and completing census returns;
Manage the schools Breakfast and After School Club booking and payment system (WisePay), running weekly reports of attendance;
Manage the room hire / lettings contracts including invoicing and updating lettings calendar;
Record staff absence and overtime;
Check and file Single Central Records;
Manage the school’s diary;
Assist caretaker in facilitating external contracts, mandatory site visits and general maintenance. Seeing the process through to completion;
Line manage the school’s caretaker and MSA team;
Attend and minute meetings as required;
Assist HR with recruiting and on-boarding of new members of staff;
Assist Headteacher with enrolling process for new pupils including all administration for this;
Maintain an inventory of assets so that the acquisition and disposal of assets is accounted for;
Provide, as directed, administrative support appropriate to the needs of the school and when required in the school office;
Administer first aid when required, administer medication and monitor and replenish first aid stock;
School trips and clubs – liaise with external providers, set up and market clubs and trips including any necessary administration and invoicing;
Assist in monitoring and actioning the schools GDPR requirements;
Prepare all paperwork required for behaviour including in line with expectations for fixed and permanent exclusions;
Take weekly hard drive back up.
Skills and Qualifications
The personal competencies expected of all school Support Staff are:
* The ability to communicate clearly and tactfully using appropriate methods and an awareness of the impact of your own communication on others;
* Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;
* Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.
The professional competencies expected of the Office Manager are:
* Outstanding secretarial skills and command of written English;
* Outstanding interpersonal skills; the ability to communicate effectively with a variety of people and to assess and diffuse confrontational situations where necessary;
* Tact, discretion and the ability to keep confidence;
* The ability to work as a key member of a collaborative team;
* The capacity to remain calm and to cope with the unexpected;
* A commitment to high standards, including personal presentation and punctuality and a willingness to be flexible in order to meet the needs of the post;
* Ability to lead and inspire others
The qualifications and previous experience required for an Office Manager are:
* NVQ Level 2, equivalent qualification, or experience in relevant discipline;
* Good numeracy and literacy skills
* Experience in general or secretarial administrative work;
* ICT literate with good keyboard skills;
To Apply
If you feel you are a suitable candidate and would like to work for this reputable Education Trust, please click apply to be redirected to their website to complete your application