Login to Apply

Office Administrator
We are a recruitment company working on behalf of our client, a leading contractor in the utilities sector. Our client is seeking a proactive and highly organised Office Administrator to support their operations team. This role requires someone who thrives in a fast-paced environment, communicates confidently, and can manage a wide range of administrative tasks independently.
Key Responsibilities
Procurement & Equipment Coordination:
• Order plant, materials, and PPE to keep projects running smoothly.
• Track hired equipment and update internal records accordingly.
• Process procurement-related documentation, including booking-in forms and call-off schedules.
• Maintain up-to-date records on company vehicles, tools, and equipment to ensure compliance.
Finance & Document Administration:
• Review, process, and file invoices and receipts accurately.
• Support invoice queries and maintain clear financial records.
• Oversee staff and director expense submissions, ensuring compliance with company policies.
Operations & Compliance Support:
• Arrange accommodation for operatives when required.
• Monitor company accreditations and ensure compliance with industry standards.
• Track training records and arrange necessary renewals.
General Administration & Communication:
• Manage incoming and outgoing communications professionally via email, phone, and in person.
• Accurately input and maintain data across internal systems.
• Maintain organised digital and physical filing systems.
• Assist with document control, reporting, and general office tasks.
• Provide support to management and operations teams as needed.
What Our Client Needs
• A proactive and highly organised individual who thrives in a fast-paced environment.
• Strong IT skills, with proficiency in Microsoft Word, Excel, and Outlook.
• A confident communicator who can engage with suppliers, colleagues, and external contacts professionally.
• Excellent attention to detail and accuracy in data entry and document management.
• Ability to prioritise tasks effectively and adapt to changing priorities.
• Previous administrative experience, ideally in construction, utilities, or engineering.
• Knowledge of procurement, compliance tracking, or logistics is beneficial but not essential.
If you are looking for an opportunity to take ownership of key administrative tasks and play a vital role in a growing organisation, we’d love to hear from you