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Job title: Purchase Ledger/ Payroll assistant

Location: High Peak

Job type: Temp 6 months minimum

Working hours: 37 hours Mon – Thurs 9am-5pm, Fri 9am-2pm (flexibility in the hours available)

Salary/ Rate: Competitive

Benefits: -Paid breaks – free onsite parking – company benefits – great earning potential

Ristara Engineering is working in partnership with a leading engineering company located in High Peak Derbyshire, that manufacture skips, containers, frames and stillages for the industrial markets.

Responsibilities and Duties are required for the Purchase ledger/ Payroll assistant role:

Responsibilities:

GENERAL

• Answer telephones, including taking and relaying messages.

• Opening and distributing post.

• Monitoring and relaying emails from central email accounts.

• Ad-hoc administrative tasks as required to support Operations and Accounts staff including typing up written and verbal information.

• Maintain administration systems, including updating customer and supplier information on business system.

• Printing, scanning and photocopying.

• Other duties as required to support the functioning of the office

SALES

• Acting as the first point of contact for customers on telephone and by email.

• Input Sales Orders into the business system.

• Maintaining customer files ensuring all relevant paperwork has been filed and filing away completed jobs.

• Providing timely and accurate information to customers.

• Updating customer relationship management system.

• Booking of transport for deliveries to customers and liaising with hauliers for any changes.

• Raising Sales Invoices

PURCHASING

• Raise Purchase Orders for Operations, chase acknowledgements from suppliers and chase suppliers for delivery dates.

• Booking in goods received from delivery notes onto Purchasing system, highlighting and dealing with queries, chasing delivery notes from suppliers.

• Printing Purchase Invoices, matching Purchase Invoices to goods received notes, dealing with queries to resolution.

• Posting Purchase Invoices onto Accounting software (currently Sage 50).

• Printing and reconciling supplier statements including requesting credit notes where required and query resolution.

• Monitoring and ordering of office supplies, first aid supplies and managing overalls.

• Checking list of banking payment produced by Accounts.

• Verifying new supplier bank details.

• Posting Supplier payments onto Sage 50.

PAYROLL/PERSONNEL

• Maintaining training records and organising training courses.

• Maintaining holiday and absence records on HR system.

• Assisting with weekly payroll including checking clock cards, timesheets, holidays.

• Entering weekly payroll onto Sage 50 Payroll including submitting FPS and distributing wage slips.

• Entering payroll data onto spreadsheets for analysis.

• Dealing with starters and leavers including producing new starter packs, adding/removing employees on Sage Payroll and Pension system.

• Personnel ad hoc admin as required e.g. staff queries, staff communications.

• Liaising with Agencies to recruit new staff and schedule interviews.

Qualifications and Skills are required for the Purchase ledger/ Payroll assistant role:

An Apprenticeship or equivalent City & Guilds qualification is desirable

How to apply for the Purchase ledger/ Payroll assistant role:

Please submit your most up-to-date CV to Naomi . Lawry @ ristara . co . uk or call our office for a discussion on (phone number removed) how we can find you your next move within your chosen sector with one of the many career opportunities we currently have, Tel: (phone number removed) and ask for Naomi

About us

Ristara Engineering is a dedicated bespoke talent specialist that partners with some of the UK's most prestigious and high profile Engineering companies, operating in advanced, precision engineering within the Aerospace, Automotive / Motorsport, Nuclear, Oil & Gas, Green, Environmental and FMCG industries.
We’ll offer expert support and advice throughout the process giving you a streamlined stress-free transition into your next role