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Accounts Payable Administrator

Burgess Hill, £25,000 - £30,000 DOE, 37.5 hours per week, 8.30-5.30 Monday to Thursday, 8.30 to 1:00 Friday, 22 days holiday, Pension, Life Insurance, Death in Service, Private Health Care (after 6 months), Discretionary bonus scheme

Our client is a leading global engineering organisation established over 25 years ago and employing 60 staff in the UK and a further 60 plus across their international offices.

Due to business growth an opportunity has arisen for a bright and enthusiastic Accounts Payable Administrator to join their small and highly productive finance team. This Accounts Payable role would suit an experienced individual who enjoys a varied role, is very flexible and can work on their own initiative.

Typical duties and responsibilities include:

Process invoices and expense claims in multiple currencies for the Group in an accurate and timely manner
Post and track invoices through multiple approval stages in time for monthly payment runs using web-based invoice approval system.
Ensure ledgers are kept up to date to enable timely monthly payments and ensure accurate information for management accounts.
Address supplier enquiries as time allows.
Reconcile supplier accounts to supplier statements and address any disparities, escalating if necessary.
Liaise with all internal departments to resolve invoice queries both in the UK and overseas.
Prepare payments to suppliers and ensure accounting system is always up to date, allocating payments for both normal monthly payment runs and any necessary ad hoc payments.
Administration of supplier bank guarantees in liaison with the CFO.
Reconcile and post company credit card expenditure on a monthly basis.
Review all job invoices against Purchase Orders to ensure compliance with milestones, rate and other payment conditions.
Liaise with Group Financial Controller for clarification on nominal codes/cost codes etc. where there is any uncertainty.
Maintain Group purchase ledgers with rigour and resolve/report old balances and items of concern.
Electronically file documents timely to ensure swift retrieval when necessary.
File supplier communication emails timely in Public Folders as appropriate and maintain a slim and organised inbox.
General administrative support to the UK Finance Department.It is essential that you have comprehensive knowledge of Microsoft Office with a good level of Excel. Attention to detail and accuracy is essential. You will be familiar with ledgers and accountancy systems and ideally have worked with multi-currency and overseas trading (though this is not essential).

Company Information

Free parking onsite or 15/20 minute walk from Burgess Hill station. Modern, well-appointed offices with a friendly working environment. Finish at lunchtime on Friday.

Package
22 days holiday per annum, increasing after a full calendar years' service by one day per year up to 25 days.

The office is closed between Christmas and New Year and holiday must be reserved for this purpose
The company offer a generous pension scheme matching contributions up to 7%

Life Insurance

Death in Service at a rate of 4 times the salary

Private Healthcare (employee dependants can be covered at their own cost but as part of the group scheme)

Discretionary Bonus Scheme based on the previous year's profits.

Travail Employment Group is operating as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If you do not hear within 7 days you have unfortunately not been successful on this occasion