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Commercial Project Coordinator

Inspire Resourcing are currently recruiting a Project Coordinator on behalf of our client in Nottinghamshire.

This is a fantastic opportunity for a Project Coordinator to join a established team & would suit an individual with previous administration experience, alongside excellent communication skills.

Key Responsibilities:

* Answer all incoming enquiries be they calls or emails, to the operations department.

* Project manage new commercial and upgrade orders from point of order through deliveries, installation, commissioning and site visits.

* Liaise closely with the production coordinator, sales estimators, manufacturing team, engineering and finance teams to deliver projects to requirements, on time and to the highest quality, within the quickest practical timescales.

* Co-ordinate deliveries from the office to client sites.

* To co-ordinate deliveries for Free Issue items to our suppliers.

* Co-ordinate and plan engineers diaries to take into account the following;

* The clients needs and best possible response times

* The urgency of the work required

* Minimal possible driving time for engineers o

* Maximised amount of visits in one working day/ week in the same location or on the way to other locations

* Overnight stays

* Sensible working hours, ensuring good engineer well being and rest time

* Ensure that engineers are fully prepared the week before the visits with any documentation needed, equipment needed and ensure calendar entries are comprehensive and have all information needed.

* Maintaining and updating the project records as required following any changes to the specification or order in PSA or in V Drive.

* Create and maintain work orders in PSA ensuring the dates are accurate and the status is current.

* Ensure provision to the client of all health and safety paperwork as required for attendance on site.

* Attend handover, business or client meetings as required.

* Provide technical help to end users and ensure that you are expert in your field so that your advice can be relied upon

Finance

* Liaise with the finance team to issue invoices after deliveries.

* Liaise with the finance team to check available credit and support with chasing invoices for overdue debts. Minimise exposing the business to financial risk by managing when we send deliveries in line with payment terms agreed.

* Monitor and maintain credit facilities in line with deliveries to ensure financial risk is minimised. • Work with the finance team to keep the order book up to date with outstanding orders and cancellations

Skills

* High level of competency with MS Office, including Word, Excel and Outlook.

* High level of competency using the internet, including emails and mapping websites.

* Technical knowledge (training will be given).

* Independence and self-reliance.

* Organised and methodical, with attention to detail.

* Excellent communication skills, both written and verbal with confident telephone manner.

* Assertiveness; ability to deal with contractors in a firm but polite manner.

Experience

You will need to have:

* Project management experience (minimum 2 years)

* Have worked within the construction industry, water industry or similar field