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Title: Receptionist

Location: Fenchurch Street

Salary: £25,000

Days/ Hour of work: Monday - Friday, 09:00 - 17:00

The business

My client, a leading insurance provider specialising in commercial motor insurance, is seeking a dynamic and organised Reception and Office Administrator to join their vibrant team. This role is pivotal in ensuring the smooth operation of the office and providing exceptional support to brokers and guests. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.

Benefits

On-site parking
25 days holiday, plus bank holidays
Frequent socials, including Summer and Christmas parties
Environmentally conscious - you'll be supplied with sustainable products
Monthly company lunches
Excellent progression opportunities
Opportunity to participate in local fundraising
Long service awards
Amazing in-house training

Responsibilities

Welcoming brokers and guests to the building being the friendly face of the office, meeting and greeting brokers and guests with a warm and professional demeanour.
Answering incoming calls, taking messages, and ensuring they are directed to the appropriate person or department.
Organising and managing the company calendar, scheduling appointments and meetings efficiently.
Arranging and booking meeting rooms, ensuring they are prepared and equipped for use.
Coordinating with the MD's PA to ensure seamless communication and task management.
Attending to brokers and guests upon arrival, ensuring they are comfortable and have everything they need.
Preparing meeting rooms and boardrooms, including setting up equipment and materials.
Organising and booking lunches and other catering needs for meetings and events.
Ordering and maintaining supplies, including drinks, stationery, and ensuring the coffee machine is stocked.
Checking and logging presentations on the system, ensuring they are up-to-date and accessible.
Issuing quotations to brokers and clients, ensuring accuracy and timeliness.
Monitoring and managing email inboxes, responding to inquiries and forwarding messages as necessary.
Liaising with brokers via phone and email, providing support and information as needed.
Maintaining and monitoring the diary system, including chasing quotations and following up on tasks.

Requirements

Interpersonal Skills: Strong ability to interact with people at all levels, creating a positive and professional impression.
Communication Skills: Excellent verbal and written communication skills, with the ability to convey information clearly and effectively.
Time Management: Exceptional organisational skills with the ability to manage multiple tasks and priorities efficiently.
Attention to Detail: Keen eye for detail, ensuring accuracy in all tasks and communications.
Team Player: Ability to work collaboratively as part of a team, while also being able to take initiative and work independently.

If you believe this position is right for you, then please apply today!

If you would like to have a further conversation or find out any additional information, then please contact me directly on (phone number removed) or on (url removed)

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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