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Receptionist / Administrator
Hours:
40 hours per week
8.00am – 5.00pm
Full Time
Permanent
Salary:
Range £23,800.00 - £24,500.00
Responsibilities:
* Opening Reception Area and initialising the telephone system on a daily basis Diary Management including sending both email and text reminders of meetings, appointments etc Greeting and welcoming guests as they arrive at the office.
* Direct visitors to the appropriate person and office, offering refreshments if necessary Answer, screen and forward incoming phone calls .
* Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures etc.)
* Provide accurate information in-person and via phone/email
* At the end of the day, maintain office security by following safety procedures and controlling access via the reception desk
* Order front office supplies and PPE, keeping inventory of stock
* Update calendars/intranet diary and schedule meetings
* Set up meeting rooms including hospitality, lunches etc.
* Organise and manage Access Projects including quotations, opening job files and invoicing Record purchases made on company credit card and enter transactions on sage Perform other clerical/receptionist duties such as filing & photocopying
* Other ad-hoc duties as may be required to assist other staff and/or departments