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JOB DESCRIPTION – Part time 9.30am to 2.30pm ( 5 days per week )

Reporting to the HR Business Partner

:

RECRUITMENT & NEW STARTER ADMINISTRATION

* Logging internal and external candidate responses on a database

* Candidate correspondence including arranging interviews, offers, rejections and contracts of employment

* Prepare external and internal adverts

* Liaise with recruitment agencies

* Liaise with external media where appropriate

* Carry out ID checks to ensure compliance with Home Office regulations

* Ensure references are followed up for each new employee

* Issue new and replacement door entry cards and fobs

* Maintain and distribute where necessary car park details

HOLIDAY & ABSENCE MANAGEMENT

* Handle holiday requests and maintain database of information

* Monitor holiday entitlements ensuring all holidays are taken within the year

* Manage the absence notification hotline and record absences on database

* Issuing letters for unauthorised absence

* Monitoring levels of absence and advising line managers on appropriate action e.g. informal actions, disciplinaries

REPORTING

* Produce monthly report for Senior Management on Employee numbers, Absence, Staff turnover, etc.

* Produce monthly payroll report on starters, leavers, changes etc.

* Ad hoc reports when requested by senior managers

LEAVERS

* Issuing references for former employees

* Resignation acceptance letters

* Exit interviews where required

* Deleting employees details from systems and door access systems

* Liaison with IT for removing leavers from IT systems

* Instructing payroll re final salary details and P45

MATERNITY / PATERNITY

* Dealing with relevant forms e.g. MATB1s

HR ADVISORY

* Main contact with our external HR advisory service

* “Expert” re the internal Employee Handbook

* Involvement in Disciplinary & grievance proceedings

AD HOC

* Ad hoc employee letters