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Position Overview: We are seeking a dynamic and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role requires a practical proactive individual with excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
Key Responsibilities of Office Administrator
Office Operations:
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* Manage and maintain office supplies, equipment, and facilities.
* Oversee office maintenance and ensure a clean and safe working environment.
* Coordinate with vendors and service providers for office needs.
Administrative Support:
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* Provide administrative support to senior management (Alan and Steve).
* Organize and schedule meetings, appointments, and travel arrangements.
* Handle correspondence, including emails, phone calls, and mail.
Team Coordination:
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* Act as the primary point of contact for office staff and external stakeholders.
* Facilitate effective communication and collaboration.
Customer Contact/Order Fulfilment
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* Making some outbound customer calls on CRM.
* Ensuring orders are shipped in a timely efficient manner.
Compliance and Policies:
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* Ensure office operations comply with company policies and procedures.
* Implement and enforce office policies and procedures.
* Maintain confidentiality and handle sensitive information with discretion
The Candidate for Office Administrator
Minimum of 3 years of experience in office management or a similar role.
* Skills:
* Excellent organisational and multitasking abilities.
* Strong communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and websites.
* Ability to work independently and as part of a team.
* Strong problem-solving skills and attention to detail.
* Not afraid of the phone as role will involve customer contact.
Personal Attributes:
* Proactive and self-motivated with a positive attitude.
* Reliable and able to handle sensitive information with discretion.
* Adaptable and capable of working in a fast-paced environment