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As the Senior Administrator for the entire company, you'll handle a variety of tasks, requiring you to be a self-starter who can think quickly and thrives in a fast-paced, high-pressure environment. You will have the confidence to challenge decisions in order to get the best for the business and its staff.

Location - Newport

Hours of work - Monday-Friday 8am-4pm.

Hybrid working 2 days from home, 3 days office after successful completion of probation.

28 days holiday per year rising by 1 per year to 33 days at 5 years service, birthdays off.

Duties and Responsibilities

HR and Finance Administration

Administer and maintain the HR system - Bright HR
Onboarding of staff (letters of employment, COE's, right to work checks etc)
Administer staff clocking in system, including collating data for overtime payments and monthly payroll.
Maintaining absence management system
Minute taking at disciplinary and grievance hearings
Fortnightly Charity HR Meetings
Maintenance of HR files

Office Management

Answering the main phone line and transferring calls
Liaise with third-party service deliver providers for IT, phone and photocopier
Scheduling meetings/room bookings/events for the company
General ISO administration, including maintenance of the online system
Taking minutes at staff meetings including Management Review Meetings.

Essential Qualities

High attention to detail
Quick learner
Experienced administrator within an office environment - ideally in a role involving people services
Work on your own initiative with minimal supervision
Work effectively in a team, great communicator with a positive attitude
High level of competence in IT tools including word and excel
Discretion and confidentiality

Desirable

HR qualification (e.g. CIPD)
Experience of Bright HR
Experience of taking minutes at formal meetings

For more information, please contact Naomi on (phone number removed).

Vibe Recruit is acting as an Employment Agency in relation to this vacancy