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Assistant Company Secretary

Are you an organised and detail-oriented professional with a passion for corporate governance? We’re looking for an Assistant Company Secretary to support our growing team at PIB Group.

Why PIB Group?

PIB Group is a rapidly expanding, dynamic insurance intermediary group. With a strong focus on growth, innovation, and collaboration, we provide specialist insurance solutions across a wide range of sectors. Joining PIB means becoming part of an ambitious organisation where you’ll have the opportunity to make a real impact and grow your career.

About the Role

As an Assistant Company Secretary, you will play a key role in supporting the governance and compliance functions across PIB’s global entities. Your responsibilities will include:

Assisting with share issuances, document execution, and registry filings.
Maintaining accurate company records and ensuring compliance with corporate governance requirements.
Managing user access and permissions for key systems.
Coordinating with external company secretarial providers.
Supporting KYC and due diligence processes.
Drafting legal documents such as resolutions, consent to act, and resignation letters.
Handling Companies House filings and supporting year-end reporting.
Assisting with board meetings, scheduling, and distribution of documents via Diligent.
Taking and drafting board and committee meeting minutes, ensuring accuracy and timely circulation.

What We’re Looking For

Experience in a company secretarial or paralegal role.
Strong knowledge of corporate governance and compliance.
Familiarity with share issuances, registry filings, and legal documentation.
Experience with KYC, due diligence, and electronic signing platforms like DocuSign.
Excellent organisational skills and attention to detail.
Proficiency in board management software (Diligent preferred).
Strong communication skills to collaborate effectively with stakeholders.
Proven experience in taking and drafting board and committee minutes.

This is a fantastic opportunity to join PIB Group, a fast-growing and forward-thinking organisation, where you will play a crucial role in supporting corporate governance and compliance.

Interested? Apply today!

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