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Our engineering client has an exciting opportunity for a Deputy HR Manager to join its team. This role will support the HR Manager across all areas. This is an onsite role, working hours Monday-Friday 08:30 – 17:00.

Job Purpose:

To support the HR Manager in all HR-related tasks and deputise in their absence, with the intention of progressing into the HR Manager’s role as part of the company’s HR succession plan.

Key Responsibilities and Accountabilities:

Recruitment and Selection:

Drafting job adverts and descriptions in consultation with hiring managers.

Advertising vacancies both internally (via noticeboards) and externally (via job boards).

Communicating with agency representatives when necessary (via phone and email).

Reviewing CVs and application forms and distributing them to hiring managers.

Arranging interviews with candidates and liaising with agency representatives as needed.

Reviewing and developing effective recruitment strategies, reporting recruitment statistics to Directors, and providing metrics to demonstrate success or offer alternative recruitment solutions to the Senior Team.
New Starter Process:

Generating and distributing starter paperwork (via email or post).

Processing new starter paperwork in collaboration with the HR team, supporting the HR Apprentice when needed, and calculating annual holiday entitlements.

Updating the HRIS for all new starters.

Ensuring references are obtained for all new starters.

Coordinating and delivering induction processes for all new employees.
Administration:

Managing administration related to staff employment.

Maintaining employment and training records for all employees in compliance with GDPR, ensuring accuracy and regular updates in Simply Personnel.

Assisting the HR Manager in generating employment data for managerial use.

Organising staff welfare-related events as required.

Researching, evaluating, and suggesting staff incentives that benefit both employees and the company.

Identifying and recommending process improvement opportunities to enhance efficiency within the HR team, in consultation with the HR Manager.
Systems Maintenance:

Maintaining accurate employee records within HR databases and clocking systems.

Liaising with internal and external technical support to ensure systems run correctly.

Generating reports from HR databases and creating bespoke reports as needed.
People Management:

Assisting managers with grievance and disciplinary hearings and any resulting dismissals or follow-up actions, in consultation with NatWest Mentor, and generating required paperwork.

Advising managers on HR and people-related issues.

Providing HR data and updates for the HR Manager to liaise with Directors on HR matters.

Training and mentoring new starters in the HR department.

Supporting the development of the HR Apprentice.
Candidate Experience Required:

Educational Background: CIPD Level 5 qualification or qualified by experience

Experience in HR: Proven experience in an HR role, preferably with exposure to recruitment, onboarding, HR administration, and employee relations.

Technical Proficiency: Experience using HRIS systems (e.g., Simply Personnel would be ideal} and generating reports. Competence in Microsoft Office applications, particularly Excel, Word, and Outlook.

Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with employees, managers, and external stakeholders.

Knowledge of Employment Law: Familiarity with employment law and HR best practices to assist in grievance and disciplinary procedures.

Organisational Skills: Strong ability to multitask, prioritise workload, and meet deadlines in a fast-paced environment.

Process Improvement: Experience identifying and implementing process improvements within an HR context is advantageous.

Mentorship/Leadership:
Experience training or mentoring team members is a plus.

Attention to Detail: Strong attention to detail, particularly in handling sensitive employee data and compliance with GDPR