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Job Purpose:

To effectively manage the Rental Fleet to serve our customer base and coordinate the transport for the Depot

CORE ACTIVITIES:

Short-Term Rental (STR) Fleet

* Process enquiries for vehicle hire – quotations and follow up.

* Preparation of STR agreements, transport notes, etc.

* Monthly invoicing and posting out of all invoices for casual trucks.

* Ensure that all machines in depot are correctly identified/labelled with status.

* Maintain truck files, including filing of Transport Notes and STR Agreements.

* Ensure LOLER inspections have been carried out and are current for all STR machines.

* Resolve invoice queries relating to Contract and STR.

* Liaise with other departments to ensure system is updated for both truck movements between locations and maintaining truck Contract files for the region.

* Produce weekly availability list for STR fleet.

* Monitor STR utilisation to achieve minimum 85% utilisation, liaising with Sales, Contract and Operations Manager to identify possible disposal machines.

* Monitor hour meter readings and raise invoices for excess hour’s charges where applicable.

Contract Fleet

* Close liaison with sales admin to co-ordinate delivery and handover of new trucks.

* Informing workshop of all new/used trucks being delivered into depot for preparation/delivery and ensuring that they are labelled and identified on receipt.

* In conjunction with the Service manager, ensure all machines returned from long term hire are inspected for damage and quotation for repairs sent within 48 hours.

Transport

* Daily scheduling of transport for hire, demos, new and refurbished trucks.

* Responsible for transport budget for both internal and external movements providing monthly summary on costs/income.

* Ensure internal transport is utilised to minimise external transport costs.

* Ensure all transport costs are allocated to customer/internal department as required