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The Client

My client is a renowned main contractor in Central London, specializing in delivering exceptional results in the super-prime residential sector

They’re seeking a motivated Project & Maintenance Coordinator to join their team, someone eager to grow and develop within their dynamic industry. If you are passionate about high-end construction and have a keen eye for detail, they want to hear from you!

PLEASE NOTE THIS IS A 1 YEAR MATERNITY COVER.

Main Responsibilities

Maintain & schedule sub-contractors and maintenance operatives for Planned preventative maintenance (PPM) visits

Manage property maintenance contracts and renewals including sourcing new suppliers

Effectively plan and schedule maintenance operative’s diaries for Reactive and PPM's and ensure that the scheduling process is delivering maximum productivity each day.

Diary and email management – Dealing directly with clients, subcontractor enquiries via telephone, email, and messages, including scheduling of appointments, meetings,

Logging maintenance call outs onto a spread sheet, recording clients name and contact details and description of call out

Liaising with clients, subcontractors regarding appointments and making access arrangements  

Chasing contractors and keeping clients updated on the status of jobs, should remedial works be required, request quotations from subcontractors

Prepare quotations on headed paper and issue to clients for approval

Purchase parts, materials, and office supplies - Raise purchase orders as required

Chase sub-contractors for invoices to enable works to be invoiced out to clients on completion

General administration- including data entry, updating logs & job folders with reports, invoices, photos, cost sheets etc

Maintenance co-ordination, ie; booking visits, tracking jobs and progress, invoicing, database update

Assist/manage project and small works as required.

Adhoc Duties as required

Requirements

Experience of having worked in the maintenance, construction, or property sectors.

Excellent customer service skills with one year or more dealing with customer queries and complaints.

Computer literate with experience in using Microsoft Office, including Word, Excel and Outlook.

Ability to work and multi-task in a fast paced, dynamic environment.

Excellent written and oral communication skills.

Experience of planning, organising, and managing own workload.

Ability to work to agreed deadlines with limited supervision.

Ability to work independently, and as part of a small team.

Ability to communicate, liaise and negotiate with a diverse range of people.

Ability to manage and co-ordinate a variety of tasks at one time.

Good decision making and problem-solving skills

Attention to detail and good reporting, planning, and administration skills

Desirable Criteria

Experience in the construction industry advantage but not essential