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Frontline Recruitment Weymouth are seeking a Personal Assistant to Chairman and CEO to join our client in Portalnd, Dorset.

MAIN DUTIES AND RESPONSIBLITIES

- To provide a comprehensive secretarial and administration service to the Chairman and CEO across the range of their work.

- To develop, maintain and review administration systems to achieve maximum efficiency.

- To maintain and organise the Chairman and Chief Executive’s diary, filing system and all other relevant areas as necessary.

- To support the Chairman and Chief Executive in projects, proposals, bids, etc. through research, consultation, team-management.

- To draft speeches, articles, briefings, and project proposals as requested by the Chairman and CEO

- To produce texts website as requested

- To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also, by arranging refreshments, seating and taking minutes shorthand is preferred.

- To co-ordinate staff/Board meetings

- To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.

- To co-ordinate all senior management and Board member travel arrangements

- To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.

- To be responsible for receiving enquiries and providing an effective referral service to service users.

- To maintain the complaints file and ensure all complaints are responded to within target timescales.

- To maintain and continuously keep up to date all mailing lists.

- To ensure the effective management and update of all relevant databases.

- To liaise positively and professionally with colleagues and visitors.

- Commit to working proactively to support both the team and project output.

- To be amiable, professional and approachable at all times.

- To perform other such duties commensurate with the nature and level of the post as may be reasonably required.

Confidentiality

In the discharge of your duties, you may often be in the possession of confidential or personal information. You must not disclose or discuss such information outside of your work, or within your place of work EXCEPT in the proper discharge of your duties.

This job is temporary to start, but for the right candidate can lead to a permanent contract.

Immediate start

Monday to Friday 8.30am to 5.00pm